2 Project Coordination jobs in Auckland
Project Administrator
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Ventia has been a strategic partner to NBN Co since 2010, delivering end-to-end services, including design, construction, on-demand deployment, field services, and network operations and assurance.
The scope encompasses network assurance, service assurance, customer connections, service activation and other associated programs across allnbn Fixed Line technologies, including aerial infrastructure.
Whats on Offer
- Work with a leading telecommunications company at the forefront of network innovation.
- Access to a variety of Health and Wellness initiatives - including the EAP, Ventia's Healthy Minds program, Healthy Bodies program (e.g. Fitness Passport).
- Employee benefits such as corporate travel discounts, Novated leases, private health discounts, credit discounts and more
- A flexible, supportive, and inclusive work environment where you matter
- Career stability and development opportunities
- High safety culture keeping our people and the public safe
About the Role
The team is looking for a skilled Project Administrator to oversee work order claims across Queensland or New South Wales. With a hybrid working environment, our main teams are based inBrisbane: West End or Stapylton, Sydney: Parramatta, North Sydney or Wetherill Park,however, for the right candidate we can potentially consider someone to be based in our Melbourne office in Cremorne.TheProject Administrator plays a vital role in supporting the NBN Field Module team by delivering administrative assistance to various stakeholders and validating claims for completed complex work orders.
Key responsibilities will include, but are not limited to:
- Validate subcontractor claims to ensure compliance with contract terms and applicable rates.
- Ensure performance targets for Complex Works are consistently met or in line with contractual KPIs and OPMs.
- Review work tickets and generate RCTIs within required timeframes.
- Maintain accurate workflow data through effective oversight of Work Orders, STOWs, and ticket approvals.
- Liaise directly with field staff, subcontractors, and clients as required.
- Generate and present reports to identify performance trends and support continuous improvement.
- Contribute by supporting system enhancements, procedure updates, and supporting new team members.
Required Skills and Experience
- Experience within the telecommunications industry (Specifically nbn) highly regarded
- Experience managing to strict KPIs
- Experience managing multiple tickets of work
- Solid knowledge of contracts with a focus on Schedule of Rates applications.
- Excellent communication skills, with an ability to communicate effectively with internal and external stakeholders and develop positive relationships.
- A dedicated approach to safety, environmental protection, quality and training.
- The ability to develop a strong team environment through open and honest communication.
About Ventia
Ventia is a leading infrastructure services company, operating across Australia and New Zealand. Our clients are the owners and operators of assets that are critical to our local communities. We pride ourselves on working smart, safely and sustainably, harnessing the latest technologies and brightest minds. With a diverse and proud heritage, we have a track record of delivering essential services to the communities in which we operate.
Diversity
Ventia is enriched by the diverse experiences, talents and cultures that our people bring to the organisation, while celebrating and respecting the communities we operate in. We are committed to providing a safe and positive environment that provides equal opportunities for individuals of all backgrounds, including Aboriginal and Torres Strait Islander people, LGBTQIA+, Women, Veterans and spouses and people with disabilities.
How to Apply
Please click on the link below to submit your cover letter and resume.
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Project coordinator
Posted 1 day ago
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Job Description
Project coordinator Wanted
Work Location : Auckland Region
Employment type : Full time (minimum 30 hours/per week, Monday to Friday ), Permanent role
Our pay : $30-$35 per hour depending on skills and experience
We are a construction company based in Auckland. We are now looking for a Project Coordinator to join our supportive team. This is an exciting opportunity for the right people and will allow access into a reputable and experienced company.
As a Project Coordinator, you'll be vital in keeping our construction projects on track. You'll collaborate closely with the project manager, contractors, and tradespeople to make sure everything runs smoothly and is completed on time, within budget, and meets our quality standards. Good communication with clients is also a key part of your job, as it helps keep everything aligned and everyone informed.
Key Duties and Responsibilities:
- Assist in the planning and scheduling construction projects.
- Provide support in settling clients’ requirements and estimate project delivery timeline.
- Coordinate the ordering process, advise on the quantity of the items used for the projects.
- Track project expenses invoices, procurement and resources cost and budgets to ensure compliance with project procedure.
- Identify potential project risks or issues and communicate to management
- Respond and deal with any inquiries and issues concerning the projects.
- Oversee the projects’ progress and ensure all the work done meets the requirements and advise on the amendments of the work orders if required after discussing with site teams and the clients.
- Communicate with external stakeholders and on-site employees, acting as a point of contact for team members
- Quality assurance support including reviewing deliverables for accuracy and ensure standards are always followed
- Take general administrative responsibilities and manage paperwork associated with projects such as preparing pre-start meeting documents before the commencement of project.
To be successful you will need to:
- Minimum of two years of relevant experience in project coordination, construction management, or a field that involves effective management, communication and team collaboration, or
- Have a relevant level 4 diploma or higher qualification in business or management
- Have "can-do" attitude and team Spirit
- Excellent organization, administrative and time-management skills
- Excellent communication and interpersonal skills.
If you are interested in this role, please send through your CV and cover letter through here.
Applicants for this position should have NZ residence or a valid NZ work visa. Please tell us your visa status when applying for this role.
Project Coordinator
Posted 4 days ago
Job Viewed
Job Description
RZ Building Supply Ltd, a leading company in the scaffolding industry, is seeking a Project Coordinator to join our team.
Main duties of this role:
· Act as the primary liaison between project stakeholders, including clients, internal staff, contractors, and suppliers, to ensure timely communication and coordination across all stages of the project.
· Assist in identifying and defining project scope, objectives, deliverables, timelines, and resource requirements in consultation with clients and management.
· Assist in the development of detailed project implementation schedules, task breakdown structures, and milestone tracking charts in alignment with project objectives.
· Provide day-to-day administrative support to ensure smooth execution of all project phases, including documentation control, task coordination, and logistics tracking.
· Use project management software and systems to monitor project timelines, resource utilization, and spending to ensure alignment with approved plans.
· Respond to internal and external project-related inquiries, assist with issue resolution, and escalate concerns when necessary.
· Monitor project risks and issues, assist in implementing mitigation strategies, and ensure quality standards are met in the delivery of scaffolding services.
· Assist the Director and Project Managers in preparing project proposals, cost estimates, schedules, and budget allocations.
· Prepare and distribute internal progress reports, client updates, and end-of-project summaries, including analysis of key performance indicators.
· Organize project team meetings, prepare agendas and meeting notes, and ensure follow-up on assigned actions and deadlines.
· Maintain and update project documentation repositories and project management systems to ensure accurate, real-time data on project progress, expenditure, and deliverables.
· Coordinate with internal departments and external subcontractors to ensure timely delivery of materials, labour availability, and compliance with operational timelines.
· Ensure that health and safety procedures are implemented and followed throughout all stages of project execution.
· Undertake other project-related duties as reasonably directed by the Director or Project Managers.
Pay rate: minimum $34.00 / hour - maximum $36.00 / hour
Guaranteed hours of work per week: minimum 30 hours
Requirements for the job:
· NZQF Diploma qualification or higher, or at least two years of relevant work experience
· Full time availability
· No criminal record
· Candidates need to be NZ citizens/residents
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