11 Coordinator jobs in New Zealand

Project coordinator Wanted

Work Location : Auckland Region

Employment type : Full time (minimum 30 hours/per week, Monday to Friday ), Permanent role

Our pay : $29.66-$32 per hour depending on skills and experience

We are a construction company based in Auckland. We are now looking for a Project Coordinator to join our supportive team. This is an exciting opportunity for the right people and will allow access into a reputable and experienced company.

Key Duties and Responsibilities:

• Participate in developing, reviewing and negotiating the new and existing construction projects.
• Provide support in settling clients’ requirements and estimate project delivery timeline.
• Coordinate the ordering process, advise on the quantity of the items used for the projects and assist in purchasing materials needed for the project, propose estimated cost based on labour, materials, equipment, and other expenses.
• Propose drafted project contract as per client’s requirements.
• Respond and deal with any inquiries and issues concerning the projects.
• Liaise with management, suppliers and clients to identify and respond to clients’ expectation.
• Oversee the projects’ progress and ensure all the work done meets the requirements and advise on the amendments of the work orders if required after discussing with site teams and the clients.
• Advise on the matters requiring attention and to senior management and implement their decisions.
• Communicate with designers and on-site employees, explain clients’ preferences and working out schedules.
• Book or reschedule specific activities based on the progress for specific projects
• Scan and archive documents and drawings of specific projects to digital files for future access.
• Take general administrative responsibilities and manage paperwork associated with projects such as preparing pre-start meeting documents before the commencement of project. 

To be successful you will need to:

• Have two years solid relevant experience in management role, or
• Have a relevant Diploma or higher qualification in business or management
• Have "can-do" attitude and team Spirit
• Excellent organization and time-management skills
• Advanced Computer literacy, communication skills and administrative skills

If you are interested in this role, please send through your CV and cover letter through here.

Applicants for this position should have NZ residence or a valid NZ work visa. Please tell us your visa status when applying for this role.

• Immediate start
• 6 month contract

We are looking for an HR Coordinator to assist our client in Te Awamutu, providing a high level of administrative and coordination skills to their HR team.

Key areas of responsibility will include:

• Providing support to the HR manager and wider team
• Drafting correspondence emails and reports for the HR team
• Preparation of letters of offer, employment agreements, variations and related documents
• Preparing HR meeting agendas and minutes
• Assisting with the implementation of HR initiatives

You will be responsible for coordinating pre-employment testing and inductions for new starters and maintaining regular contact and follow up to ensure all onboarding documentation is completed and filed appropriately. As a key member of the HR team, you will be expected to keep up to date on changes in employment related legislation and industry best practice.

What you will offer:

• High level of confidentiality
• Exceptional communication skills, both written and verbal
• Ability to prioritize your workload
• Minimum of 3 years administration experience
• Intermediate IT skills, with proven experience with the MS Office Suite

 Interested? Apply now, or send your CV to Carmel Strange – 

The Company:  

Warwick Fabrics is a global leader in supplying the finest furnishing textiles and finished goods. Their reputation for excellence is built on expert knowledge and a commitment to providing only the very best for their customers.

The Opportunity:  

We are seeking a talented and creative Design Coordinator to join the Warwick team in Mairangi Bay.

In this varied role, you’ll support the development of new product ranges across upholstery, drapery, and finished goods for Warwick, Weave Home, and private-label brands.

This is a 10-month maternity leave contract, commencing around mid-August, for 32 hours a week. (4 full days  or 5 shorter days).

Key Responsibilities:

• Coordinate the development of upholstery and drapery products specific to the New Zealand Market

• Assemble colour lines for new ranges

• Oversee the development and introduction of finished goods, including liaising with offshore suppliers

• Manage sampling purchasing in collaboration with the Sales Director

• Order and coordinate product ranges with suppliers

• Shipping sample approvals

• Preparation of colour boards for showrooms and accounts managers

• Coordinate and merchandise showroom displays, including organising fabrics, cushions, rugs, and drapery

• Manage the preparation and presentation of trade shows and exhibitions, and attend where required

• Design sales presenters for the team, particularly for private-label finished goods

• Using creative suites - Adobe Suites, indesign, PhotoShop + Canva

• Support the preparation of the Weave catalogue (design flow)

• Assist with advertising layouts and provide creative input for catalogues and promotional materials

• Assist with social media planning and product promotion alongside the Marketing Coordinator

About You:

• A creative thinker with a flair for colour and design

• Highly organised with great attention to detail

• Confident coordinating multiple projects and liaising with suppliers

• Proficient with design tools (Adobe Creative Suite, Canva preferred)

• Passionate about interiors, textiles, and creating beautiful spaces

WARNING!  The team at Warwick are passionate about their business and are only seeking like-minded individuals that can share their vision in delivering customer excellence. Don't miss this outstanding opportunity!

How to Apply:  Please send your CV and cover letter to Lisa Baggaley at  / 09 6005155 .

 Please note that you must be legally entitled to work in New Zealand and in Auckland at the time of your application.

Only those shortlisted will be contacted and this will happen within two weeks of your application.

An excellent opportunity has arisen for an experienced stores/inventory coordinator to join a large health-based organised in Takapuna.  If you are self-motivated and enjoy a role where no two days are the same then this role is perfect.  You will be actively managing all incoming stock and purchasing using Oracle.   This is a fast paced enviroment where attention to detail is very important.

Skills and Experience required include:

• Previous proven Inventory / purchasing experience
• Fit and able to move stock around manually
• Excellent written and verbal communication skills
• A high degree of accuracy and good attention to detail
• Excellent time management skills and the ability to meet deadlines
• Problem solving and conflict management skills
• Intermediate to advanced MS office and Oracle experience is an advantage
• The ability to work unsupervised
• Flexibility to take on a variety of tasks

If this sounds like you don’t miss out.  Apply now and you could be kept busy for the next 2-6 months and possibly longer.   

Master the entire operational process ensuring shipments transit smoothly to their destinations.

Oversee every document involved, quickly identifying and addressing any disruptions.

Track incoming shipments by following scheduled shipment details.

Accurately record and input all export documentation into the NetSuite intake program.

Verify completeness and accuracy of shipment details, ensuring proper warehouse allocation.

Assign shipment statuses and maintain organized files of all necessary documents.

Generate daily Tracking reports by market/destination using up-to-date system data.

Monitor product status from warehouse departure to port arrival.

Update all system changes—schedules, documentation, and statuses—and communicate critical updates.

Assist the Operations Coordinator with document communication to customers.

Support the supply chain team with intake processes, status changes, warehouse transfers, outbound activities, inventory reports, and overall process controls in NetSuite.

Qualification / Experience

Join a leading healthcare organisation and play a key role supporting operations and facilities. This is a fantastic opportunity for an experienced administrator to step into a dynamic, purpose-driven environment.

About the Role

We are seeking a proactive Facilities Coordinator  to join a Facilities and Development Administration Team for a 6-month temporary  assignment starting ASAP .

Based in Grafton, you will provide essential support to the Senior Facilities Coordinator  and act as the first point of contact for stakeholders with facilities-related enquiries.

This role is critical in ensuring smooth day-to-day operations for the General Manager of Operations and the broader Operations team.

Key Responsibilities:

• Provide administration support to a busy facilites team
• Act as the first point of contact for internal and external facilities-related enquiries
• Coordinate stakeholder communication and service requests
• Maintain accurate records, reports, and documentation
• Ensure smooth workflow for the General Manager of Operations and wider team

To be successful in this role, you will bring:

• At least 2 years’ facilities administration experience
• Excellent customer service and stakeholder management skills
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Strong problem-solving and organisational skills
• High attention to detail and time management abilities
• A professional, collaborative, and solutions-focused attitude
• Experience in a large or complex organisation
• Facilities or property administration knowledge
• Understanding of the New Zealand healthcare system

If this sounds like the right fit for you and you have a passion for service and a drive to contribute to healthcare, we want to hear from you.

Facilities Coordinator - Maintenance and Small-Works - National Commercial and Retail Clients

Based in West Auckland - (Office based role).

This NZ-owned business specialises in the design, manufacture, installation, and maintenance of high-impact environments across the retail and commercial sectors.

We’re seeking a proactive and detail-oriented Facilities Coordinator  to join the Maintenance Services  team. In this role, you'll take ownership of coordinating construction maintenance and small work requests — ensuring each job is logged, tracked, and delivered seamlessly from start to finish.

 Why You’ll Love Working Here

 Join a thriving, NZ-owned company where innovation, teamwork, and variety are part of everyday life.

• Diverse Projects  – Collaborate with stakeholders across NZ, from blue-chip clients to trusted contractors.

• Supportive Culture  – Enjoy a vibrant, social team environment with monthly lunches, team drinks, a social club, and regular events.

• Creative Workspace  – Work in a modern, dynamic office alongside a skilled and passionate team.

• Attractive Salary  – $75K–$85K+ per annum (negotiable depending on experience ).

 What You’ll Be Doing

• Log, document, and manage incoming maintenance and minor work requests.

• Assess job requirements and manage scope, budgets, timelines, and associated risks.

• Coordinate with contractors, clients, and internal teams to ensure seamless project delivery.

• Engage with key stakeholders, including local councils and Waka Kotahi NZ Transport Agency to obtain TMP approvals when required.

• Engage with Mall outlets or Retail stores to ensure site specific inductions are carried out when required

• Prepare quotes and invoices; maintain accurate client records and project databases.

• Track job progress, provide updates and reports, and resolve issues proactively.

• Manage diary scheduling, monitor costs, and ensure timely project close-out.

 What You Bring

• 3+ years’ experience in facilities coordination or a similar fast-paced, deadline-driven role.
  Preferred backgrounds include strong coordination experience in the Commercial side of HVAC, Plumbing, Electrical, Building Compliance & Safety Services, Construction or Retail Shop Fitting.

• Strong understanding of construction or trade-related commercial projects.

• Highly organised with excellent coordination and time management skills.

• Confident and professional communicator, both written and verbal — no phone hesitation.

• Comfortable dealing with senior stakeholders and representing the business in client meetings.

• Strong financial acumen — experienced in quoting, invoicing, and cost tracking .

• Sound understanding of health & safety practices , with a proactive approach to site and worker safety.

• Intermediate to advanced Microsoft Office skills, especially Excel; quick to pick up new systems.

• Excellent knowledge of New Zealand geography.

• Calm under pressure, with the ability to juggle multiple priorities with urgency and accuracy.

Additional Information

You’ll need to be available to take after-hours calls and coordinate trades when required. While primarily a Monday–Friday role, occasional weekend on-call work may apply. A laptop and phone are provided.

NZ Driver's License and your own car are required for client onsite visits and meeting (costs reimbursed).