30 Administrative jobs in New Zealand

About us

We are a busy transport and logistics company specialising in local and regional freight. Our team looks after fleet operations, scheduling, client service and safety compliance. We value practical knowledge of transport operations and welcome people who understand the realities of life on the road.

Role overview

We’re seeking an organised, reliable Office Manager to run the day-to-day office functions and support fleet operations. This is a hands-on role that sits at the interface of drivers, dispatch, clients and management. The ideal candidate will combine excellent administration and customer-service skills with a practical understanding of trucking operations.

Employment type: Permanent, full-time (min 30 hours per week)

Key responsibilities

• Manage daily office operations — phone, email, invoicing, filing and supplier liaison.

• Coordinate driver schedules and dispatch information in collaboration with operations staff.

• Maintain vehicle and driver records, including documentation for maintenance, WOF/rego and compliance.

• Process timesheets, assist with payroll input and support job invoicing and cost tracking.

• Assist with route planning, delivery confirmations and client communications.

• Support health & safety processes — inductions, incident reports and checks.

• Order and manage office and workshop supplies; maintain basic stock records.

• Provide excellent customer service to clients and external partners.

Relevant strengths include:

• Clear understanding of driver needs, routes and vehicle requirements.

• Hands-on experience with paperwork (delivery dockets, logbooks, vehicle checks).

• Strong time-management and problem-solving under pressure.

• Credibility with drivers and workshop teams, improving communication and compliance.

Skills & experience

• Minimum two years’ experience in customer service/administration or transport operations or freight vehicle operation.

• Good computer skills — MS Office, email and ability to learn transport/dispatch software.

• Strong organisational skills and attention to detail.

• Good communicator and team player; able to work independently when required.

• Knowledge of workplace health & safety obligations an advantage.

• Must have the legal right to work in New Zealand; a valid NZ driver’s licence will be an advantage.

What we offer

• Supportive team environment and on-the-job training.

• Opportunity to progress into broader operations roles.

• Competitive pay and standard employment benefits.

This is a newly defined leadership role with responsibility for the entire operational flow — As a dynamic Office Manager in this full-time role, where you are expected to work a minimum of 30hrs per week- may go upto 40hrs. The pay range is $34-38 depending upon experience. You will either have 2 years of relevant work experience or relevant minimum Level 4 qualification or higher. 

What You’ll Be Doing

• Participate in planning, reviewing, and setting priorities and standards for office services to ensure efficient operations.
• Allocate human resources, workspace, and equipment to optimise productivity.
• Assign tasks to staff members and monitor their performance to maintain high-quality work standards.
• Manage and maintain accurate office records and financial accounts.
• Liaise with external professionals to coordinate office business and resolve operational issues promptly.
• Oversee the maintenance of office equipment and ensure adequate supplies are available at all times.
• Ensure compliance with occupational health and safety regulations to provide a safe working environment.
• Guarantee that all office activities comply with relevant government legislation, policies, and procedures.
• Coordinate personnel activities including recruitment, promotions, performance evaluations, payroll administration, training, and supervision

About You

We’re looking for someone who thrives in a well-run operation.  You believe in doing things properly — not just quickly. You take ownership, stay calm under pressure, and understand the importance of being counted on. You value trust, and others trust you in return.

We are a busy contracting business based in Auckland and are seeking a reliable, detail-oriented, and organized Office Manager to oversee the day-to-day administrative operations of our Horticulture company.

Key Responsibilities

• Oversee the day-to-day operations of the office to ensure a smooth workflow.
• Maintain and organize company records, files, and documentation.
• Order and manage supplies, tools, and equipment for field staff.
• Develop, implement, and continuously improve office systems and processes.
• Planning and review of office services and standards.
• Allocate resources such as staff, office space, material, tools and equipment effectively.
• Coordinate timekeeping and payroll.
• Manage customer inquiries, complaints, bookings, and follow-ups in a professional manner.
• Ensure excellent customer service to build and maintain strong client relationships.
• Ensure compliance with company policies, relevant health and safety regulations, and relevant government legislation, policies and procedures.
• Coordinate personnel activities including recruitment, onboarding, and training.
• Coordinates personnel activities such as hiring, promotions, performance management, onboarding of new office and field staff and supervision
• Assign work and monitors work performance of staff in coordination of management
• Organize or arrange any training activities
• Manage office accounts and maintain accurate financial records.
• Liaise with suppliers and vendors to ensure timely procurement and delivery of materials and ensures equipment and supplies are maintained.
• Any other duties assigned.

What we offer:

• Minimum guaranteed hours of 30 per week.
• A wage rate of $29 to $32 per hour to the right candidate.
• We may require you to work from Monday to Friday, including some weekends.

We require at least a three years of relevant work experience or a higher level qualification

We are currently looking for a Fleet/Office  Manager Position ASAP since our current manager has resigned.

The Manager will manage the operations of Sohan Enterprises Limited, including all cleaning and office functions. The Manager will manage and lead staff to ensure the business operates efficiently, productively, profitably, and with a high level of customer satisfaction. The Manager will coordinate resources and liaise with internal and external key contacts to ensure work is completed on time and to a quality standard.

 Minimum 30Hours & Maximum 40 hours per Week & Worked on Monday to Friday 3 PM till 11 PM  

NZ 2$ 25 - NZ $ 32 per hour

Minimum 1 year of experience in the relevant field. 

Duties & Responsibilities:

·    Managing the day-to-day operations of the business;

·    Managing and scheduling workload priorities, job allocation, job flow, job scheduling, and labour allocation to ensure all sites are cleaned on time and to a high standard;

·    Co-ordinate resources (operational and human), schedules, and activities to effectively manage all jobs;

·    Holding training and meetings to update staff on new measures and procedures;

·    Setting service and procedural standards for staff to follow;

·    Conducting regular checks to see that all policies and procedures are followed, sites are cleaned and serviced as per contractual agreements. 

·    Ensure that all sites are properly locked and alarmed;

·    Meet with staff to discuss any issues that may arise;

·    Receiving and reviewing feedback from customers and following up to ensure customer satisfaction and retention;

·    Undertaking advertising;

·    Create new business opportunities through attracting new clients and or offering new services;

·    Developing marketing plans, including pricing specials and target clientele;

·    Staff management, including recruitment, orientation, training, supervision, reviewing performance, providing feedback, and preparing rosters;

·    Maintain staff records, including personal information and time and wage records, ensuring confidentiality; 

·    Maintaining financial records and accounts;

·    Prepare half-yearly forecasts and review against budget;

·    Create annual business plan;

·    Managing payroll, accounts payable and receivable, pricing and monitoring costs and expenses;

·    Review and monitor expenses;

·    Purchasing cleaning supplies and equipment;

·    Maintaining stock records and stock ordering within budget;

·    Preparing weekly or monthly invoices for customers;

·    Ensuring staff and work conducted by staff comply with relevant regulations and legislation, including Health and Safety regulations;

·    Preventing and properly reporting of all hazards and incidents;

·    Maintain customer lists and contact information;

·    Enter into contracts for services with new customers; and

·    Communicating and handling all client requests and complaints efficiently.

UNICOM SECURITY LIMITED

We’ve established Unicom Solar Security CCTV with a singular vision – to empower clients whether individuals or businesses with innovative, sustainable, easy to access and reliable security solutions. To combat theft and vandalism at sites that is hard to manage and protect, we have created a robust system to address this. We believe that everyone deserves access to top-tier security and our mission is to provide peace of mind, knowing that your security needs are met with efficient and environmental responsibility.

Key Responsibilities

Install, configure, and maintain database systems to ensure optimal performance and security.

Monitor database health, troubleshoot issues, and implement solutions to minimize downtime.

Manage user access, roles, and permissions to safeguard sensitive data.

Perform regular database backups and develop disaster recovery plans to ensure business continuity.

Optimize queries, indexes, and database structures for efficiency and scalability.

Conduct regular audits to maintain data integrity, compliance, and system reliability.

Forecast future data growth and plan for capacity and system upgrades.

Collaborate with developers and IT teams to support application integration and data-driven projects.

Key Skills and Experience：

Bachelor’s degree or higher in a relevant field, or
At least 5 years of proven experience in similar role

We Offer:

· A permanent, full-time role

· Competitive salary based on experience

How to Apply:

Please submit your CV via Director apply

Applicants for this position should have NZ residence or a valid NZ work visa. Please tell us your visa status when applying for this role.

We are looking for a qualified Manager - Office and HR. This is a full-time permanent position and will consist of handling the full Office Operations of our horticulture business.

To be considered for this position you’ll have at least a qualification at Diploma level or higher or at least two years of work experience to allow you to complete the tasks for this position. You should have excellent communication skills (both written and spoken) and be able to work independently to reach goals.  You must be able to multitask and will be able to complete work in set time frames. You will also ideally have knowledge in the running of a Horticulture company and at least 2 years of relevant horticulture/agriculture experience for the position.

You will be also expected to perform management tasks such as handling all initial communications to the company such as phone calls and emails, allocating human resource and equipment, liaising with professions and other Managers to ensure that the business operations run smoothly and to solve any issues, creating reports for work, communicating with farmers and growers, financial transactions, ordering products, HR Duties and staff management.

Key Attributes:

·   The desire to grow your knowledge and skills in the management field

·   A strong Customer Service and Management oriented focus

·   The ability to adapt, be flexible and learn quickly

·   Excellent interpersonal and communication skills

·   Enthusiastic about customer service excellence and the contribution you can make to the business

·   The ability to work independently and without supervision

·   You will need to be flexible and good at negotiations

·   Ability to use a computer and basic programs like Microsoft word and excel is also beneficial.

This is a full time Permanent position and successful applicant will be required to manage the business office and work with other Managers, staff members and third parties to ensure the successful operations of the business.

We are able to guarantee at least 30 hours per week for this role. The payrate for this role will be between $30 per hour and $32 per hour. 

Applicants for this position should have NZ residency or a valid NZ work visa

We are a growing cleaning services company based in Auckland, providing high-quality  residential and commercial cleaning solutions. Our team is committed to excellence,  reliability, and customer satisfaction. We're looking for a proactive and highly organised  Office Manager to join our leadership team and help manage the day-to-day operations of  our office and support our field staff. 

Company: Sondhi Cleaning Services Limited 

Location: Auckland, New Zealand 

Employment Type: Full-time, Permanent 

Pay: Minimum $26.00 and maximum $35.00 

Hours: Minimum 30 hours guaranteed per week 

Relevant Qualification or Experience: Diploma in Business Management or higher, or a  Minimum of one year of experience in a Managerial role 

Working hours will be from Monday to Friday 

Industry: Commercial & Residential Cleaning Services 

Job Description:  

• Oversee daily office operations, including phone and email communications, filing,  supply management, and admin support. 

• Manage staff schedules, job allocations, and communicate tasks to ensure smooth  field operations. 

• Handle client communications, bookings, follow-ups, and issue resolution with a  focus on customer satisfaction. 

• Maintain accurate employee and client records, assist with onboarding and training  of staff. 

• Assist with financial administration such as accounts, invoicing, payroll input, petty  cash, and supplier payments.  

• Ensuring cleaning material supplies are ordered and maintained 

• Develop and implement basic marketing strategies to attract and retain clients. 

• Manage company social media accounts (e.g. Facebook, Instagram, LinkedIn) with  regular, engaging posts. 

• Distribute flyers, digital newsletters, and promotional materials. 

• Coordinate online advertising campaigns (e.g. Google Ads, Facebook Ads,  Trademe Services). 

• Monitor and respond to online reviews and feedback across platforms (e.g.  Google). 

• Support local business networking or sponsorship opportunities to raise brand  awareness.

• Maintain and improve administrative systems for better efficiency and service  delivery. 

• Ensure health and safety policies and procedures are adhered to. 

To submit your application, click Apply Now!

We are looking for a qualified Office Manager. This is a full-time permanent position and will consist of handling the full operations of our horticulture business.

To be considered for this position you’ll have at least a qualification at Diploma level or higher or at least two years of work experience to allow you to complete the tasks for this position. You should have excellent communication skills (both written and spoken) and be able to work independently to reach goals.  You must be able to multitask and will be able to complete work in set time frames. You will also ideally have knowledge in the running of a Horticulture company and at least 2 years of relevant horticulture/agriculture experience for the position.

You will be also expected to perform management tasks such as handling all initial communications to the company such as phone calls and emails, allocating human resource and equipment, liaising with professions and other Managers to ensure that the business operations run smoothly and to solve any issues, creating reports for work, communicating with farmers and growers, financial transactions, ordering products, HR Duties and staff management.

Key Attributes:

·   The desire to grow your knowledge and skills in the management field

·   A strong Customer Service and Management oriented focus

·   The ability to adapt, be flexible and learn quickly

·   Excellent interpersonal and communication skills

·   Enthusiastic about customer service excellence and the contribution you can make to the business

·   The ability to work independently and without supervision

·   You will need to be flexible and good at negotiations

·   Ability to use a computer and basic programs like Microsoft word and excel is also beneficial.

This is a full time Permanent position and successful applicant will be required to manage the business office and work with other Managers, staff members and third parties to ensure the successful operations of the business.

We are able to guarantee at least 30 hours per week for this role. The payrate for this role will be between $30 per hour and $35 per hour. 

Applicants for this position should have NZ residency or a valid NZ work visa

We are currently looking for a Senior EA based in Christchurch.

About the role:

Our client is a goverment agency and you will be managing two EAs.

Responsibilities include:

• Excellent organisational and communication skills
• Email and diary management
• Coordinating meetings, organising events, booking travel and accommodation
• Pro-actively manage and identify priorities and risks
• Act as a key point of contact and a trusted team member supporting the wider team
• Provide high-level confidential executive support
• Preparing agendas 

To be successful in the role you must:

• Have previous PA/EA experience
• Be highly organised, with the ability to manage multiple items while maintaining a high level of attention to detail
• Have the ability to act as gatekeeper and to effectively manage or escalate relevant information to senior leaders as needed
• Have a high level of integrity, professionalism, and discretion
• Be computer savvy
• Thrive in an environment that requires a high level of discretion, sensitivity, and interpersonal interaction
• Have proficient MS suite skills and excellent writing skills

What is in it for you? 

Come and work with us and enjoy being looked after by a dedicated, professional consultant who cares and who will find you great assignments with good rates of pay.

If this sounds like you, APPLY NOW! 

You must have the right to work in NZ and already be in the Christchurch region to apply.