66 Administrative jobs in New Zealand

We are looking for a qualified Personal Assistant for the Director of our company. This is a full-time permanent position and you will be required to assist our company Director to ensure that the company’s operations run smoothly.  

To be considered for this position you’ll have at least two years of work experience OR at least a Diploma level qualification to enable you to complete the tasks in this role. You should have excellent communication skills (both written and spoken) and be able to work independently to reach goals. You must be able to multitask and will be able to complete work in set time frames. You will also ideally (though not required) have knowledge in the running of a Horticulture company and will be able to attend meetings and speak to our third parties such as growers, packhouses and other parties such as council members, accountants and Work and Income. 

You will be expected to perform tasks such as communicating with staff regarding the operations of the business, assisting the Director by overseeing work and transportation schedules, being the first point of contact on behalf of the Director, answering communication, phone calls and emails on behalf of the Director, maintaining the Director’s appointment diaries and making any travelling arrangements needed. You will also be preparing company documents and reports, attending meetings on behalf of the Director and taking notes and ensuring that all company documents are well arranged and stored. You will be directly reporting to the company Director and will need to ensure that the company’s operations run smoothly.

Key Attributes:
•The desire to grow your knowledge and skills in the management field. 
•A strong business oriented focus
•The ability to adapt, be flexible and learn quickly
•Excellent interpersonal and communication skills
•Enthusiastic about customer service excellence and the contribution you can make to the business
•The ability to work independently and without supervision
•Knowledge and work experience in horticulture industry is also beneficial (though not required) for this role

•You will need to be flexible and good at negotiations. 
•Ability to use a computer and basic programs like Microsoft word and excel is also beneficial. 

This is a full time Permanent position and successful applicant will be required to assist the Director as well as manage third parties and communicate with other Managers to ensure the smooth running of the business. 

We are looking at 30 hours for this role and will offer between $28.00 per hour and $30.00 per hour for this position.

Applicants for this position should have NZ residency or a valid NZ work visa.

Who we are
A global service provider of industrial automation solutions. We provide automation & controlsystem services for variety of controllers, HMIs, Robots, Vision Systems, Motion Control, DataCollection, IIOT, industrial 4.0 and many more. We consult, design, program, commission andprovide services for automation solutions. The industries we work with - FMCG,Manufacturing, Building Industry, Mining, Healthcare, Production, Appliances etc.

Intermediate Control Systems Engineer

What we’re looking for
This is an exciting opportunity Engineering Technician to join us. The successful candidates will have the opportunity to work on automation projects either on their own or as part of a team and need to be confident in following the main tasks.

This is a full-time, permanent role with a guaranteed minimum of 40 hours per week with remuneration between $35-$0

What You'll Do: Intermediate Control Systems Engineer

• PLC Programming (Siemens, Rockwell, ABB) and communication protocols
• HMI Design and Configuration
• Drives, Servos configuration
• Industrial 4.0 IIOT integration
• Robot Programming (ABB Robot Studio) can be learnt on the job
• Can troubleshoot control systems
• Can write Project Documentation
• Industrial automation project management
• Domestic and International travel is required for this role.

What We’re Looking For, Intermediate Control Systems Engineer:

• Minimum 2 years+ of experience in the relevant field OR a relevant diploma or higher qualification
• Siemens, Rockwell, ABB, Omron & Schneider platform experience. (At least 1 platform is must)

Office Manager

You will be responsible for a combination of administrative, operational, and human resources tasks. This includes managing office operations, supervising staff, handling finances and ensuring smooth communication.

This is a full-time permanent position with a guaranteed minimum of 35 hrs/week with remuneration between $3 - 35 per hour for the right candidate.

What You'll Do, Office Manager:

• Office Management
• Financial Management
• Supervisory and HR Support
• Liaising with vendors and service providers: Maintaining relationships with suppliers and ensuring smooth operations.  
• Supporting senior management: Providing administrative support and potentially preparing reports or presentations.  
• Ensuring compliance with relevant regulations: This may include health and safety regulations or other industry-specific requirements. 
• Developing and implementing office procedures: Streamlining processes to improve efficiency and productivity.  
• Problem-solving: Addressing issues that arise within the office environment.
• Ordering and managing office supplies
• Coordinating team functions and events
• Performing general office administration duties

What We’re Looking For, Office Manager:

• Minimum 2 years of relevant work experience OR a relevant Diploma or higher education.
• Exceptional leadership and communication skills.
• Ability to thrive in high-pressure environments while maintaining attention to detail.
• Strong financial acumen with a focus on profitability and budget management.
• A proactive, hands-on leader with a passion for excellence.

We are looking for a motivated Automotive Retail Buyer & Operational Coordinator to join our team. In this role, you will be responsible for purchasing high-quality used vehicles from overseas suppliers (mainly Japan) for resale across our nationwide branches. 

Alongside vehicle purchasing, you will play a key role in coordinating quality control, inventory management, and operational processes to ensure vehicles are ready for sale and meet both company and New Zealand regulatory standards. This includes working closely with the Operational Manager, branch managers, and other departments to ensure smooth operational flow.

Role Includes - 

Vehicle Purchasing & Supplier Relations

• Source and purchase used vehicles from overseas suppliers in line with market demand.

• Negotiate purchase terms and pricing to optimise profitability.

• Evaluate trade-ins and support appropriate used vehicle pricing strategies.

Inventory & Quality Control

• Oversee used vehicle inventory, ensuring optimal stock mix and timely turnover.

• Develop and implement pre-sale quality control standards.

• Inspect vehicles to ensure compliance with WoF, registration, and presentation standards.

• Coordinate repairs, reconditioning, and grooming with suppliers, panel beaters, and mechanics.

Retail Buyer, Operational Support & Coordination

• Allocate vehicles to branches based on sales trends and turnover rates.

• Liaise with transport companies for timely deliveries.

• Ensure compliance with consumer protection and vehicle safety regulations.

Collaboration & Reporting

• Analyse sales data and provide insights to assist business decision-making.

Skills & Experience

• Proven experience as a Retail Buyer, ideally within the automotive industry.

• Clear knowledge of New Zealand vehicle compliance requirements and market trends.

• Excellent negotiation, communication, and relationship-building skills.

• Proven ability to analyse sales data and market demand to inform purchasing and allocation decisions.

• Proficiency with Japanese is strongly preferred, due to the primary location of our overseas vehicles. 

• Organised and able to coordinate multiple tasks in a fast-paced environment.

• At least 3 years of relevant experience is required for this position. 

Why Join Us?

• Be part of a trusted, established automotive group with a strong nationwide presence.

• Enjoy a diverse role that combines purchasing, quality control, and operational coordination.

• Work with a supportive, professional team committed to delivering quality and value to customers.

If you have the skills, industry experience, and eye for detail to help us deliver the right vehicles to the right customers, we want to hear from you. You must confirm your immigration status on your application for us to consider you as a candidate. 

Kynd Supermart Limited is Hiring: Office Manager – Full-Time Role in Cromwell (Otago)

Kynd Supermart Limited is seeking an experienced and motivated Office Manager to oversee administrative and office operations at our busy supermarket in Cromwell. If you are highly organized, detail-oriented, and skilled in office management, we’d love to hear from you!

Location:  Cromwell, Otago
Job Type:  Full-time (minimum 30 hours per week)
Wage:  $30–$32 per hour (depending on experience)
Start Date:  2 Oct 2025

As our Office Manager, you will be responsible for ensuring the smooth day-to-day functioning of our supermarket office. You will manage resources, oversee administrative processes, support store management, and ensure compliance with relevant workplace and financial standards.

• Manage daily office operations, including scheduling, rostering, and records

• Allocating human resource and 

• Oversee accounts, payroll, invoicing, and financial record-keeping

• Maintain supplier invoices, stock records, and compliance documentation

• Support supermarket management with reporting, budgeting, and planning

• Liaise with suppliers, service providers, and head office when required

• Manage the allocation of staff, workspace, and equipment

• Assign and oversee tasks to monitor staff performance; and ensure office equipment and supplies are well-maintained

• Ensure compliance with occupational health and safety standards

• Provide administrative support to store management and customer service teams

• Monitor and improve office systems and processes for efficiency

• Minimum qualification or work experience: Relevant NZ Diploma (or equivalent) or higher qualification OR at least three years of relevant work experience 

• Strong communication, leadership, and multitasking skills

• Solid understanding of office administration, accounts, and compliance systems

• Proactive, reliable, and able to work under pressure in a fast-paced environment

To submit your application, click Apply Now!

Pure Life Foods Limited , is seeking a highly organized and proactive Personal Assistant to support our team. If you are detail-oriented, thrive in a fast-paced environment, and have excellent communication skills, we want to hear from you!

Key Responsibilities:

Organizing and coordinating calendars, scheduling meetings for management.

Serve as a liaison between management, staff and other stakeholders to ensure operational objectives are achieved.

Handle correspondence, emails, phone calls and responding to inquiries.

Assist the management with administrative tasks 

Managing appointment schedules and coordinating travel arrangements for management as required.

Taking dictation and drafting letters and other official correspondence on behalf of management.

Assist with tracking work hours and timesheets of workers for accurate payroll processing.

Maintain confidential records and documentation using both digital and physical filing systems. 

Provide general support to senior management.

Role Requirements:

A Diploma or higher qualification in Business Administration or Office Administration or Executive Assistance, or a related field or Bachelors degree in any discipline. 

A minimum of 3 years of work experience in a similar role may substitute qualifcation requirement.
Strong organizational and multitasking skills
Excellent verbal and written communication skills
Proficiency in Microsoft Office Suite (Word, Excel, Outlook)and basic IT skills would be an advantage. 
Ability to work independently and handle confidential information

Why Join Us?

Competitive pay rate between $30 to $33 per hour.

Full-time position (30 hours per week)
Supportive and professional work environment
Career growth opportunities

To Apply: Send your CV and cover letter. 

We are looking for a qualified Personal Assistant for the Director of our company. This is a full-time permanent position and you will be required to assist our company Director to ensure that the company’s operations run smoothly.  

To be considered for this position you’ll have at least two years of work experience OR at least a Diploma level qualification to enable you to complete the tasks in this role. You should have excellent communication skills (both written and spoken) and be able to work independently to reach goals. You must be able to multitask and will be able to complete work in set time frames. You will also ideally (though not required) have knowledge in the running of a Horticulture company and will be able to attend meetings and speak to our third parties such as growers, packhouses and other parties such as council members, accountants and Work and Income. 

You will be expected to perform tasks such as communicating with staff regarding the operations of the business, assisting the Director by overseeing work and transportation schedules, being the first point of contact on behalf of the Director, answering communication, phone calls and emails on behalf of the Director, maintaining the Director’s appointment diaries and making any travelling arrangements needed. You will also be preparing company documents and reports, attending meetings on behalf of the Director and taking notes and ensuring that all company documents are well arranged and stored. You will be directly reporting to the company Director and will need to ensure that the company’s operations run smoothly.

Key Attributes:
•The desire to grow your knowledge and skills in the management field. 
•A strong business oriented focus
•The ability to adapt, be flexible and learn quickly
•Excellent interpersonal and communication skills
•Enthusiastic about customer service excellence and the contribution you can make to the business
•The ability to work independently and without supervision
•Knowledge and work experience in horticulture industry is also beneficial (though not required) for this role

•You will need to be flexible and good at negotiations. 
•Ability to use a computer and basic programs like Microsoft word and excel is also beneficial. 

This is a full time Permanent position and successful applicant will be required to assist the Director as well as manage third parties and communicate with other Managers to ensure the smooth running of the business. 

We are looking at 30 hours for this role and will offer between $28.00 per hour and $30.00 per hour for this position.

Applicants for this position should have NZ residency or a valid NZ work visa.

Kawal and Ayala, is seeking a highly organized and proactive Personal Assistant to support our team. The job will be based out of Warkworth If you are detail-oriented, thrive in a fast-paced environment, and have excellent communication skills, we want to hear from you!

This is a full time role with a minimum of 30 - 35 hours gauranteed per week.

Key Responsibilities:

Organizing and coordinating calendars, scheduling meetings for management.

Serve as a liaison between management, staff and other stakeholders to ensure operational objectives are achieved.

Handle correspondence, emails, phone calls and responding to inquiries.

Assist the management with administrative tasks Managing appointment schedules and coordinating travel arrangements for management as required.

Taking dictation and drafting letters and other documents on behalf of management. Assist with tracking work hours and timesheets of staff for accurate payroll processing.

Maintain confidential records and documents.

Provide general support to the director and the store management.

Act as a chief of staff mediating between the director and the other staff members.

Role Requirements:

A relevant Diploma in business administration or office administration or a Bachelors degree in any discipline.

Secretarial studies or experience will be a great advantage considering the nature of this job.

A minimum of 3 years of work experience in a similar role may substitute qualifcation requirement.

Strong organizational and multitasking skills Excellent verbal and written communication skills Proficiency in Microsoft Office Suite (Word, Excel, Outlook)and basic IT skills would be an advantage.

Ability to work independently and handle confidential information

Sky Car Removal Auto Part Limited T/A Sky Auto Parts is based in Levin, New Zealand. 
Are you an organised, people-focused professional who thrives in a fast-paced environment? We are looking for an experienced Office Manager to take charge of our busy 
auto parts business and workshop. 
If you can juggle admin tasks, coordinate jobs, and keep customers happy, this role is for you!

Why Join Us? 
�� Competitive pay: $30 – $35/hour 
�� Friendly, supportive team 
�� Hands-on role in the automotive industry 
�� Full-time hours – minimum 30,and  maximum 40 hours per week 

What You’ll Do: - 

Manage Auto Parts & Inventory: Oversee ordering, deliveries, returns, and stock levels to 
ensure smooth operations. 
Prepare & Follow Up on Quotes: Create and track quotes, ensuring timely follow-up with 
customers and suppliers. 
Coordinate Job Flow: Liaise between customers, suppliers, and technicians to ensure 
efficient job completion. 
Handle Insurance Jobs: Manage insurance claims, liaising with providers for approvals 
and job processing. 
Process Payments & Invoices: Oversee invoicing, EFTPOS, and cash payments, ensuring 
accurate financial records. 
Maintain Job Tracking Systems: Manage scheduling, job tracking, and business diary to 
ensure seamless operations. 
Customer Service: Greet customers, manage inquiries, and provide excellent service both 
in-person and over the phone. 
Financial Reporting: Send daily EFTPOS summaries to the accounts team and ensure 
accurate financial reporting. 
Workplace Safety & Cleanliness: Ensure a safe, clean, and well-organised office and 
workshop environment. 

What You’ll Bring: - 

1-2 years of experience in office/workshop administration Or a         
Business/Management qualification (Level 5 or above). 
Strong organisational and multitasking skills 
Confident communication and customer service abilities 
Preferred: Knowledge of the automotive or mechanical workshop industry 
Proficient in spreadsheets, email, and booking systems 
Accuracy in handling records and payments 

Send your CV and a short cover letter telling us why you’re the perfect fit to.

The Opportunity

Spartan Construction is an established and well respected civil construction company who have been designing and building the vital infrastructure that provides reliable electricity, clean drinking water, and other networks that allow everyone to safely live their lives every day.

With a collaborative team culture and a commitment to excellence, Spartan is seeking an experienced, highly organised and proactive Company Administrator to support the smooth daily operations of the business.

This is a full time, permanent role based in the Hamilton office, and is pivotal in managing information flows, supporting the team and ensuring an efficient workplace.

Key responsibilities include:

• Be the first point of contact – managing incoming calls and reception
• Assist with the preparation and distribution of tender documentation
• Maintain Health & Safety records in consultation with Health & Safety team
• Coordinate staff onboarding and training requirements
• Manage vehicle and equipment registers
• Record and distribute minutes of monthly meetings
• Organise travel, accommodation, meetings and company events
• Maintain office supplies, coordinate couriers and general housekeeping

What we’re looking for:

• Strong communication and interpersonal skills
• An advanced competency with Microsoft suite software – Word, Excel, Outlook, Teams
• Excellent organisational and time management abilities
• Attention to detail and a proactive approach
• Confidence working with a variety of systems and people
• Commitment to health, safety and continuous improvement

If you’re ready to bring your admin expertise to a dynamic team, we’d love to hear from you.