8 Personal Assistance jobs in New Zealand

Role Overview:

The Personal Assistant at Steel Master Co.Ltd will play a critical role in ensuring the smooth operation of our management team, by providing high-level administrative, organizational and operational support to enhance productivity and efficiency.

Key Job Responsibilities:

·    Manage director ’ calendars, including scheduling meetings, appointments, and travel arrangements. 

·    Prepare, edit, and organize documents (e.g., reports, contracts, presentations, emails). 

·    Handle correspondence (phone calls, emails, mail) and act as a liaison between director and internal and external departments . 

·    Maintain filing systems (digital and physical) for easy retrieval of critical documents. 

·    Assist with project coordination, tracking deadlines, and ensuring timely follow-ups.  

·    Liaise with engineers, architects, and construction teams to relay instructions or updates. 

·    Monitor project timelines and alert director of potential delays or issues.

·    Communicate with clients, suppliers, and subcontractors to schedule deliveries, resolve queries, or coordinate site visits. 

·    Assist in preparing quotes, invoices, or tender documents under supervision. 

·    Maintain databases of key contacts (clients, vendors, regulatory bodies).

·    Assist with compliance documentation , including health and safety records, building codes. 

·    Coordinate logistics for materials, equipment, or site inspections. 

·    Support HR tasks , including onboarding new hires, arranging training for field staff).

·    Organize company events, team lunches, or client meetings. 

·    Other duties as needed in a fast-paced construction and engineering environment .

Qualifications:

·    A diploma qualification or higher in Business Administration, Construction or Science is required.

·    1-2 years experience as a personal assistant or a similar administrative role, but it is not essential if you can demonstrate your ability.

·    Advanced skills in Microsoft Office Suite.

·    Familiarity with office tools (e.g.Zoom, ChatGPT or other automation tools).

·    Excellent organizational and time management skills.

·    Ability to manage complex schedules.

·    Ability to address challenges independently.

·    Ability to handle sensitive information with confidentiality.

·    Ability to ensure accuracy in all administrative tasks.

Position Summary: 

As a Personal Assistant at Novelvision Limited, the role involves providing high-level administrative,  organisational, and operational support to the Director. The position plays a key role in enabling the Director to  focus on strategic initiatives by handling day-to-day business functions, coordinating communications,  managing schedules, and ensuring smooth internal operations, particularly during his overseas travel. The  position also supports coordination across Novelvision's innovative departments including AI, data storage, and  R&D. 

Key Responsibilities: 

1. Administrative and Executive Support: 

• Manage and respond to business correspondence (emails, letters, phone calls) on behalf of the  Director. 

• Maintain the Director’s calendar by scheduling meetings, appointments, and events across multiple  time zones. 

• Organise and prioritise incoming requests and ensure timely follow-up. 

• Prepare reports, memos, meeting agendas, presentations, and other business documentation.

2. Office and Operational Coordination: 

• Maintain and organise company files, records, contracts, and internal databases.

• Coordinate between different departments (R&D, Cloud Kitchen, Fashion AI, Robotic Café) to support  inter-departmental communication. 

• Support the setup and documentation of new projects, including vendor and partner liaison (e.g.  MoUs). 

3. Communication and Liaison: 

• Serve as the point of contact for internal and external stakeholders in the absence of the Director.

• Coordinate client communications, follow-ups, and engagement activities. 

• Schedule and facilitate virtual meetings and document meeting outcomes. 

4. Project and Task Management: 

• Track deadlines, deliverables, and ensure timely completion of delegated tasks. 

• Assist in organising strategic planning sessions, training workshops, and project timelines.

5. Confidentiality and Professionalism: 

• Handle all sensitive and confidential information with the highest degree of discretion.

• Uphold the company’s values and standards in all interactions. 

Skills and Competencies: 

• Excellent written and verbal communication skills. 

• Strong organisational and multitasking abilities. 

• High attention to detail and accuracy. 

• Proficiency in office productivity software (MS Office, Google Workspace, calendar management  tools). 

• Ability to work independently and take initiative. 

• Familiarity with the tech industry and AI-based innovations (preferred but not mandatory).

Qualifications and Experience: 

• A bachelor qualification in Business Administration, Office Management, or a related field 

• Experience working in a fast-paced, tech-driven environment will be advantageous.

Other details:

Location: Auckland 

Reports to: Director  

Employment Type: Permanent, Full-time  

Hours of Work: 37 hours per week 

Salary: $30.00 to $33.00 per hour 

To submit your application, click Apply Now!

Pure Life Foods Limited , is seeking a highly organized and proactive Personal Assistant to support our team. If you are detail-oriented, thrive in a fast-paced environment, and have excellent communication skills, we want to hear from you!

Key Responsibilities:

Organizing and coordinating calendars, scheduling meetings for management.

Serve as a liaison between management, staff and other stakeholders to ensure operational objectives are achieved.

Handle correspondence, emails, phone calls and responding to inquiries.

Assist the management with administrative tasks 

Managing appointment schedules and coordinating travel arrangements for management as required.

Taking dictation and drafting letters and other official correspondence on behalf of management.

Assist with tracking work hours and timesheets of workers for accurate payroll processing.

Maintain confidential records and documentation using both digital and physical filing systems. 

Provide general support to senior management.

Role Requirements:

A Diploma or higher qualification in Business Administration or Office Administration or Executive Assistance, or a related field or Bachelors degree in any discipline. 

A minimum of 3 years of work experience in a similar role may substitute qualifcation requirement.
Strong organizational and multitasking skills
Excellent verbal and written communication skills
Proficiency in Microsoft Office Suite (Word, Excel, Outlook)and basic IT skills would be an advantage. 
Ability to work independently and handle confidential information

Why Join Us?

Competitive pay rate between $30 to $33 per hour.

Full-time position (30 hours per week)
Supportive and professional work environment
Career growth opportunities

To Apply: Send your CV and cover letter. 

P&P HORTICULTURE LIMITED , is seeking a highly organized and proactive Personal Assistant to support our team. If you are detail-oriented, thrive in a fast-paced environment, and have excellent communication skills, we want to hear from you!

Key Responsibilities:

Organizing and coordinating calendars, scheduling meetings for management.

Serve as a liaison between management, staff and other stakeholders to ensure operational objectives are achieved.

Handle correspondence, emails, phone calls and responding to inquiries.

Assist the management with administrative tasks 

Managing appointment schedules and coordinating travel arrangements for management as required.

Taking dictation and drafting letters and other offical correspondence on behalf of management.

Assist with tracking work hours and timesheets of workers for accurate payroll processing.

Maintain and update digital and physical filing systems for confidential records and documents.

Provide general support to management.

Role Requirements:

A Diploma or higher qualification in Business Administration or Office Administration or Executive Assistance, or a related field or Bachelors degree in any discipline.

A minimum of 3 years of work experience in a similar role may substitute qualifcation requirement.
Strong organizational and multitasking skills
Excellent verbal and written communication skills
Proficiency in Microsoft Office Suite (Word, Excel, Outlook)and basic IT skills would be an advantage. 
Ability to work independently and handle confidential information

Why Join Us?

Competitive pay rate between $30 to $33 per hour.

Full-time permanent position (30 hours per week)
Supportive and professional work environment
Career growth opportunities

To Apply: Send your CV and cover letter. 

Finance Lab has been around since 2017 and in that time has worked with thousands of
businesses and individuals providing mortgage and insurance products.

We seek an experienced Executive/Personal Assistant to join the practice.

Working directly with the Managers, your daily tasks include:

• Diary & Calendar Management
• Phone and Email management
• Note typing and minute taking.
• Typing of letters and other documents
• Processing invoices/payments
• Following-up on client leads
• New client creation/management and liaison
• Assistance with some marketing related tasks

About you

• Excellent verbal and written communication skills
• Good relationship management skills with the ability to influence at all levels
• Experience with providing administrative assistance to managers and teams
• Work calmly under pressure in a busy environment
• Good at prioritising conflicting priorities.
• Sound knowledge of the Microsoft office suite products