3 Administrative Coordinator jobs in New Zealand
Executive Assistant
Posted 21 days ago
Job Viewed
Job Description
We are currently looking for more candidates to join our candidate pool of Executive Assistants and Personal Assistants .
About us:
We work with a range of government clients and we aim to build strong relationships with our candidates in order to find them a role that fits.
Responsibilities include:
- Excellent organisational and communication skills
- Email and diary management
- Coordinating meetings, organising events, booking travel and accommodation
- Pro-actively manage and identify priorities and risks
- Act as a key point of contact and a trusted team member supporting the wider team
- Provide high-level confidential executive support
- Preparing agendas
To be successful in the role you must:
- Have previous PA/EA experience
- Be highly organised, with the ability to manage multiple items while maintaining a high level of attention to detail
- Have the ability to act as gatekeeper and to effectively manage or escalate relevant information to senior leaders as needed
- Have a high level of integrity, professionalism, and discretion
- Be computer savvy
- Thrive in an environment that requires a high level of discretion, sensitivity, and interpersonal interaction
- Have proficient MS suite skills and excellent writing skills
What is in it for you?
Come and work with us and enjoy being looked after by a dedicated, professional consultant who cares and who will find you great assignments with good rates of pay.
If this sounds like you, APPLY NOW!
You must have the right to work in NZ and already be in the Wellington region to apply.
Senior Executive Assistant
Posted 18 days ago
Job Viewed
Job Description
We are currently looking for a Senior EA based in Christchurch.
About the role:
Our client is a goverment agency and you will be managing two EAs.
Responsibilities include:
- Excellent organisational and communication skills
- Email and diary management
- Coordinating meetings, organising events, booking travel and accommodation
- Pro-actively manage and identify priorities and risks
- Act as a key point of contact and a trusted team member supporting the wider team
- Provide high-level confidential executive support
- Preparing agendas
To be successful in the role you must:
- Have previous PA/EA experience
- Be highly organised, with the ability to manage multiple items while maintaining a high level of attention to detail
- Have the ability to act as gatekeeper and to effectively manage or escalate relevant information to senior leaders as needed
- Have a high level of integrity, professionalism, and discretion
- Be computer savvy
- Thrive in an environment that requires a high level of discretion, sensitivity, and interpersonal interaction
- Have proficient MS suite skills and excellent writing skills
What is in it for you?
Come and work with us and enjoy being looked after by a dedicated, professional consultant who cares and who will find you great assignments with good rates of pay.
If this sounds like you, APPLY NOW!
You must have the right to work in NZ and already be in the Christchurch region to apply.
Executive Assistant Based in Mexico
Posted 14 days ago
Job Viewed
Job Description
This is a remote position.
*** This position is oriented to people based in Mexico***
We are seeking a highly organized, proactive, and resourceful Executive Assistant to provide comprehensive administrative and operational support to our executive leadership team. This role requires excellent communication skills, attention to detail, discretion, and the ability to manage multiple priorities in a fast-paced environment.Key Responsibilities
Manage and maintain complex executive calendars, including scheduling meetings, appointments, and travel.
Prepare and organize documents, reports, and presentations for executive meetings.
Act as the primary point of contact between executives and internal/external stakeholders.
Handle confidential information with the highest level of professionalism and integrity.
Coordinate domestic and international travel arrangements, itineraries, and expense reports.
Support strategic initiatives by tracking action items, deadlines, and follow-ups.
Assist with the preparation and distribution of communications, announcements, and meeting notes.
Manage special projects, research, and ad-hoc requests as assigned.
Anticipate executive needs and proactively provide solutions.
RequirementsBachelor’s degree in Business Administration, Communications, or related field (preferred).
3+ years of experience as an Executive Assistant, Administrative Assistant, or similar role supporting senior leadership.
Exceptional organizational and time-management skills with the ability to prioritize effectively.
Strong written and verbal communication skills.
High level of discretion and confidentiality.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools (Teams, Slack, Zoom, etc.).
Ability to adapt quickly, work independently, and handle competing priorities under pressure.
Fluent in English & Spanish
Preferred Skills
Experience in a fast-paced corporate or startup environment.
Strong problem-solving and critical-thinking abilities.
Multilingual communication skills (a plus).
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