4 Administrative Officer jobs in New Zealand

We have a position available within a trade based company as an Office Administrator.

This position is not suitable for entry level candidates as you will be fully responsible for all duties.

Your role will involve the following, and it is essential you have had prior roles where you have undertaken these tasks previously:

• Reception duties - greeting customers in person and on the phone
• Setting up and tracking jobs for staff - you will have worked with Simpro or a similar system before
• Creating work orders
• Raising Purchase Orders
• Weekly payroll for direct staff and contractors
• Payment of PAYE and GST
• Bank reconciliation
• Stock control
• Data entry
• Other general office duties

It is essential you have prior experience with XERO.

It is also necessary for you to have experience with a system used to track job / project management like Simpro.

This role is based in Rolleston - you will need to have your own reliable transport to get to work.

Hours will be over 4 days per week, ideally 9am - 2.30pm - with some room for movement.

Pay will be based on experience.

This role will commence in September and will be a Temp to Perm opportunity for the right person.

Applicants for this position should have NZ residency or a valid NZ work visa.

20 hours per week

Situated on the banks of the mighty Waikato River just 10 minutes north of Hamilton, the Ngaruawahia Golf Club is regarded as one of the best in the region.  One of the largest clubs in Waikato, they have three men's and three ladies Championship Pennant teams.  

This newly created position offers variety, flexibility, and the opportunity to work with a great team of colleagues, members, sponsors and board members.  Responsibilities will include:

• Membership management including applications, renewals enquiries and overdue member payments
• Processing all debtor and creditor invoices and payments
• Bank and POS (point of sale) reconciliations
• Maintaining the fixed asset register
• Preparation of monthly and annual reports
• Completion of monthly GST returns
• Assisting with staff schedules
• Processing payroll data
• General administration and support for club members

The successful candidate will impress us with their interpersonal and communication skills.  Offering solid experience in all things administration and accounts, you will enjoy a varied role where, as part of a small team, you are comfortable working broadly in the organisation.  Previous experience with Xero is an advantage, as is a desire to learn new systems like DotGolf. Your ability to provide a responsive and friendly environment for the members is important.

While there is flexibility with the hours, working at least four hours every Monday is a requirement.  The remaining hours can be worked across any other days, and once trained, there is the opportunity for some hours to be worked from home.

If you consider yourself a highly competent, organised person who enjoys interacting with a wide audience, we would like to hear from you now. 

Apply now, or for further information please contact Judy Davison,  

Job Title: Accountant and Office Administrator   

Hourly rate: $33.56-$36

Number of Vacancies: 1

Job Location: Auckland

Employment type: Permanent Full-time

Minimum and Maximum Hours Per Week: 40 hours

Position Title:  Accountant and Office Administrator

Reports To:  Business Manager and Board of Directors

Functional Relationships:  Suppliers, Customers, External Accountants & Auditors, Internal Staff, Inland Revenue Department (IRD) and other government agencies.

Purpose of the Position:

To provide comprehensive accounting, financial management, and administrative support to ensure the efficient and compliant operation of La Perla Ltd . This role is responsible for delivering accurate financial information, maintaining robust financial systems, and supporting day-to-day administrative functions to contribute to the achievement of business targets and strategic objectives.

Key Responsibilities:

A. Core Accounting and Financial Management  (Primary Focus)

1.  Financial Reporting & Analysis:  Prepare and present timely, accurate monthly management accounts, annual financial statements, and other regular financial reports for the Business Manager, Board of Directors, and external stakeholders.

2.  Financial Compliance:  Ensure all financial transactions are correctly processed and reconciled. Maintain adherence to accounting standards, company policies, and statutory compliance requirements (including GST and  PAYE,).

3.  Transaction Processing:  Utilize the Xero accounting platform to oversee the full accounts payable and accounts receivable functions; processing supplier invoices, customer payments, and managing bank reconciliation within Xero to ensure accuracy and efficiency.

4.  Period End Procedures:  Perform month-end and year-end closing procedures, including balance sheet reconciliations and preparation of work papers for the external accountant .

5.  Taxation Support:  Prepare supporting documentation and work with the external accountant for income tax returns. Liaise with the Inland Revenue Department (IRD) regarding filings and inquiries as required.

6.  Payroll Support:  Process support the process, ensuring accuracy in wages, salary deductions, and leave balances in compliance with relevant legislation.

B. Administrative Support (Secondary Focus):

7.  Office Management:  Provide general administrative support to ensure the smooth running of the office. This may include managing office supplies, handling mail, and maintaining office equipment.

8.  Communication & Coordination:  Serve as a point of contact for internal and external queries. Assist with internal communication and coordination of meetings as needed.

9.  Record Keeping:  Maintain an efficient and organized system for both physical and electronic financial and administrative records, ensuring confidentiality and ease of access.

Performance Criteria:

·  Accuracy and timeliness of financial reporting.

·  Effectiveness of financial controls and compliance.

·  Efficient processing of accounting and administrative tasks.

·  Positive feedback from managers, the Board, and external stakeholders.

Contract Review:
On-going employment is subject to participation in an Annual Performance Appraisal and a satisfactory Appraisal Report.

The Business Manager or their nominated representative reserves the right to negotiate changes to this Job Description as circumstances may require.