9 Assistant Roles jobs in New Zealand

• Organised with a great can do attitude?
• Part-time permanent role
• Remote working opportunity

About the Opportunity

We are looking for an exceptional Personal Assistant who is highly organised and can provide comprehensive support to a leadership team of three directors. Offering a great opportunity for remote working, you will need to be located within the greater Hamilton area. This role will be a minimum of 25 hours per week – Monday to Friday, but you will need the flexibility to increase the hours as the business needs grow. 

Key responsibilities for this role will include:

• Anticipating the needs of the leadership team to ensure smooth and efficient support
• Acting as a liaison between the directors and internal/external stakeholders, demonstrating professionalism and discretion in all interactions
• Actively managing diaries with efficient scheduling and coordination
• Organising and maintaining records, reports and sensitive information
• Managing travel itineraries and seamless coordination of flights and accommodation
• Providing ad-hoc support to ensure smooth day-to-day operations

What you will bring to the role:

You will have solid experience supporting teams or individuals within an organisation, and the ability to build strong working relationships with a variety of stakeholders. This role demands flexibility with a proactive and self-managing approach, you’ll be personable and can adapt to changing priorities.

• The ability to multitask and prioritise effectively in a dynamic environment
• A pro-active & positive approach and can work with integrity and discretion
• Exceptional organisational and time management skills
• Proficiency with the Microsoft Office Suite
• Highly developed interpersonal skills
• Excellent attention to detail and accuracy
• A can-do attitude with the ability to make things happen

If you have the proven experience, a positive attitude and great work ethic we’d love to hear from you. Send your CV to or call Amy on at Asset Recruitment.

Mehraav Transport, is seeking a highly organized and proactive Personal Assistant to support our team. The job will be based out of Warkworth If you are detail-oriented, thrive in a fast-paced environment, and have excellent communication skills, we want to hear from you!

This is a full time role with a minimum of 30 - 35 hours gauranteed per week.

Key Responsibilities:

Organizing and coordinating calendars, scheduling meetings for management.

Serve as a liaison between management, staff and other stakeholders to ensure operational objectives are achieved.

Handle correspondence, emails, phone calls and responding to inquiries.

Assist the management with administrative tasks Managing appointment schedules and coordinating travel arrangements for management as required.

Taking dictation and drafting letters and other documents on behalf of management. Assist with tracking work hours and timesheets of staff for accurate payroll processing.

Maintain confidential records and documents.

Provide general support to the director and the store management.

Act as a chief of staff mediating between the director and the other staff members.

Role Requirements:

A relevant Diploma in business administration or office administration or a Bachelors degree in any discipline.

Secretarial studies or experience will be a great advantage considering the nature of this job.

A minimum of 3 years of work experience in a similar role may substitute qualifcation requirement.

Strong organizational and multitasking skills Excellent verbal and written communication skills Proficiency in Microsoft Office Suite (Word, Excel, Outlook)and basic IT skills would be an advantage.

Ability to work independently and handle confidential information

This full-time Personal Assistant/Bookeeping role with Prowess Limited' offers a unique opportunity to join a dynamic and growing company based in Tauranga, Bay of Plenty. As a key member of the team, you will provide comprehensive administrative and bookkeeping support to help ensure the smooth running of the business.

About the role

This full-time Personal Assistant/Bookeeping role with Prowess Limited' offers a unique opportunity to join a dynamic and growing company based in Tauranga, Bay of Plenty. As a key member of the team, you will provide comprehensive administrative and bookkeeping support to help ensure the smooth running of the business.

What you'll be doing

• Managing the day-to-day calendar and diary for senior executives

• Coordinating travel arrangements and accommodation

• Preparing meeting agendas, taking minutes, and following up on action items

• Handling incoming phone calls, emails, and correspondence on behalf of the leadership team

• Providing bookkeeping support, including invoicing, accounts payable/receivable, and reconciliations

• Assisting with general office administration and ad-hoc tasks as required

What we're looking for

• 3 years of relevant work experience

• Strong bookkeeping skills and experience using accounting software such as Xero or MYOB

• Excellent organisational, time management, and multi-tasking abilities

• Outstanding communication and interpersonal skills

• Proficient in Microsoft Office suite, including Word, Excel, and Outlook

• Proven ability to work independently and as part of a team

• A proactive, adaptable, and solutions-focused approach

What we offer

At Prowess Limited', we are committed to providing a supportive and rewarding work environment. In addition to a competitive salary, you will enjoy a range of benefits, including:

• Minimum guaranteed 35 hours per week

• Flexible work arrangements

• Professional development opportunities

• Company-subsidised health insurance

• Team-building events and social activities

About us

Prowess Limited' is a leading provider of business advisory and support services in the Bay of Plenty region. With a focus on innovation and client satisfaction, we have established a reputation for delivering tailored solutions to help our clients achieve their goals. Join our growing team and be a part of our continued success.

Apply now to be considered for this exciting opportunity.

Pay & Benefits:

• $25.00 - $35.00 per hour
• Minimum 30 hours guaranteed per week
• Full-time, permanent role

Key Responsibilities

• Liaising with other staff on matters relating to the Extrastaff's operations
• Researching and preparing reports, briefing notes, memoranda, correspondence
• and other routine documents
• Maintaining confidential files and documents
• Attending meetings and acting as secretary as required
• Maintaining appointment diaries and making travel arrangements
• Processing incoming and outgoing mail, filing correspondence and maintaining records
• Screening telephone calls and answering inquiries
• Taking and transcribing dictation of letters and other documents
• Conduct research and compile data to assist with decision-making processes.
• Coordinate and manage events, including meetings and special functions.
• Handle personal tasks and errands on behalf of the employer as required.
• Maintain confidentiality and manage sensitive information with discretion.
• Perform any other duties as directed by management
• Abide by our Values

 

Key Competencies

 

• Proven experience as a personal assistant or in a relevant administrative role.
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Ability to work independently and as part of a team.
• Flexibility and adaptability to changing priorities.
• A high degree of professionalism and a positive attitude.

 

Our Values

 

We own our roles, responsibilities and results.

Follow up, follow on, follow through

A strong team means we are the best at what we do.

Communication, professionalism, respectful & accountable

No is not an option - we deliver results.

Commitment, service, excellence

We do it different - the Extrastaff way

Proactive, positive, acting with integrity & urgency

 

How to Apply: If you are looking for a new challenge with an opportunity for a dynamic working environment and the possibility of travel, please click APPLY, attach your resume and brief covering letter outlining your experience.

Only short-listed candidates will be contacted.

Applicants for this position should have NZ residency or a valid NZ work visa.

We are currently looking for more candidates to join our candidate pool of Executive Assistants  and Personal Assistants . 

About us:

We work with a range of government clients and we aim to build strong relationships with our candidates in order to find them a role that fits.

Responsibilities include:

• Excellent organisational and communication skills
• Email and diary management
• Coordinating meetings, organising events, booking travel and accommodation
• Pro-actively manage and identify priorities and risks
• Act as a key point of contact and a trusted team member supporting the wider team
• Provide high-level confidential executive support
• Preparing agendas 

To be successful in the role you must:

• Have previous PA/EA experience
• Be highly organised, with the ability to manage multiple items while maintaining a high level of attention to detail
• Have the ability to act as gatekeeper and to effectively manage or escalate relevant information to senior leaders as needed
• Have a high level of integrity, professionalism, and discretion
• Be computer savvy
• Thrive in an environment that requires a high level of discretion, sensitivity, and interpersonal interaction
• Have proficient MS suite skills and excellent writing skills

What is in it for you? 

Come and work with us and enjoy being looked after by a dedicated, professional consultant who cares and who will find you great assignments with good rates of pay.

If this sounds like you, APPLY NOW! 

You must have the right to work in NZ and already be in the Wellington region to apply. 

We are currently looking for a Senior EA based in Christchurch.

About the role:

Our client is a goverment agency and you will be managing two EAs.

Responsibilities include:

• Excellent organisational and communication skills
• Email and diary management
• Coordinating meetings, organising events, booking travel and accommodation
• Pro-actively manage and identify priorities and risks
• Act as a key point of contact and a trusted team member supporting the wider team
• Provide high-level confidential executive support
• Preparing agendas 

To be successful in the role you must:

• Have previous PA/EA experience
• Be highly organised, with the ability to manage multiple items while maintaining a high level of attention to detail
• Have the ability to act as gatekeeper and to effectively manage or escalate relevant information to senior leaders as needed
• Have a high level of integrity, professionalism, and discretion
• Be computer savvy
• Thrive in an environment that requires a high level of discretion, sensitivity, and interpersonal interaction
• Have proficient MS suite skills and excellent writing skills

What is in it for you? 

Come and work with us and enjoy being looked after by a dedicated, professional consultant who cares and who will find you great assignments with good rates of pay.

If this sounds like you, APPLY NOW! 

You must have the right to work in NZ and already be in the Christchurch region to apply. 

As a Real Estate Executive Assistant , you will play a vital role in ensuring the smooth operation of our real estate business. You will provide high-level administrative support to senior agents, assist with client communications, manage schedules, coordinate marketing efforts, and facilitate business development activities. Your proactive approach, attention to detail, and excellent communication skills will help drive the success of our team.

• Administrative Support:
  Manage calendars, appointments, and meetings for senior agents and management. Prepare reports, correspondence, and presentation materials.

• Client & Vendor Communications:
  Serve as the primary point of contact for clients, vendors, lenders, attorneys, and other stakeholders. Handle inquiries promptly and professionally.

• Transaction Coordination:
  Assist with listing and buyer presentations, open houses, and transaction management to ensure smooth closings.

• Marketing & Advertising:
  Coordinate the creation and distribution of marketing materials, online listings, social media posts, signage, and promotional events.

• Business Development Support:
  Assist with lead generation activities, cold calling, follow-ups, and maintaining CRM databases to nurture client relationships.

• Team Coordination:
  Support new agent onboarding, training sessions, and team meetings. Help track team goals and performance metrics.

• Licensing & Compliance:
  Support licensing renewals, continuing education, and ensure compliance with real estate regulations.

• Additional Duties:
  Perform miscellaneous tasks as required to support the sales team and company operations.

• Proven 2/3 years of experience as a Real Estate Assistant, Executive Assistant, or in a similar role within real estate, OR Level 4 or Higher Qualification in the relevant field.
• Strong understanding of real estate transactions, contracts, and industry terminology.
• Excellent organizational, multitasking, and time-management skills.
• Exceptional written and verbal communication abilities.
• Proficiency in MS Office Suite, CRM software, and real estate listing platforms.
• Ability to work independently and proactively.
• Valid real estate license or willingness to obtain one (preferred but not mandatory).

• Competitive salary and benefits package.
• Opportunities for professional growth and licensing support.
• A collaborative and supportive work environment.
• The chance to work with a top-tier real estate team.

        Apply Now!

This is a remote position.

*** This position is oriented to people based in Mexico***

Key Responsibilities

Manage and maintain complex executive calendars, including scheduling meetings, appointments, and travel.

Prepare and organize documents, reports, and presentations for executive meetings.

Act as the primary point of contact between executives and internal/external stakeholders.

Handle confidential information with the highest level of professionalism and integrity.

Coordinate domestic and international travel arrangements, itineraries, and expense reports.

Support strategic initiatives by tracking action items, deadlines, and follow-ups.

Assist with the preparation and distribution of communications, announcements, and meeting notes.

Manage special projects, research, and ad-hoc requests as assigned.

Anticipate executive needs and proactively provide solutions.

Bachelor’s degree in Business Administration, Communications, or related field (preferred).

3+ years of experience as an Executive Assistant, Administrative Assistant, or similar role supporting senior leadership.

Exceptional organizational and time-management skills with the ability to prioritize effectively.

Strong written and verbal communication skills.

High level of discretion and confidentiality.

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools (Teams, Slack, Zoom, etc.).

Ability to adapt quickly, work independently, and handle competing priorities under pressure.

Fluent in English & Spanish

Preferred Skills

Experience in a fast-paced corporate or startup environment.

Strong problem-solving and critical-thinking abilities.

Multilingual communication skills (a plus).