11 Diary Management jobs in New Zealand

We are currently looking for a Senior EA based in Christchurch.

About the role:

Our client is a goverment agency and you will be managing two EAs.

Responsibilities include:

• Excellent organisational and communication skills
• Email and diary management
• Coordinating meetings, organising events, booking travel and accommodation
• Pro-actively manage and identify priorities and risks
• Act as a key point of contact and a trusted team member supporting the wider team
• Provide high-level confidential executive support
• Preparing agendas 

To be successful in the role you must:

• Have previous PA/EA experience
• Be highly organised, with the ability to manage multiple items while maintaining a high level of attention to detail
• Have the ability to act as gatekeeper and to effectively manage or escalate relevant information to senior leaders as needed
• Have a high level of integrity, professionalism, and discretion
• Be computer savvy
• Thrive in an environment that requires a high level of discretion, sensitivity, and interpersonal interaction
• Have proficient MS suite skills and excellent writing skills

What is in it for you? 

Come and work with us and enjoy being looked after by a dedicated, professional consultant who cares and who will find you great assignments with good rates of pay.

If this sounds like you, APPLY NOW! 

You must have the right to work in NZ and already be in the Christchurch region to apply. 

This is a remote position.

*** This position is oriented to people based in Mexico***

Key Responsibilities

Manage and maintain complex executive calendars, including scheduling meetings, appointments, and travel.

Prepare and organize documents, reports, and presentations for executive meetings.

Act as the primary point of contact between executives and internal/external stakeholders.

Handle confidential information with the highest level of professionalism and integrity.

Coordinate domestic and international travel arrangements, itineraries, and expense reports.

Support strategic initiatives by tracking action items, deadlines, and follow-ups.

Assist with the preparation and distribution of communications, announcements, and meeting notes.

Manage special projects, research, and ad-hoc requests as assigned.

Anticipate executive needs and proactively provide solutions.

Bachelor’s degree in Business Administration, Communications, or related field (preferred).

3+ years of experience as an Executive Assistant, Administrative Assistant, or similar role supporting senior leadership.

Exceptional organizational and time-management skills with the ability to prioritize effectively.

Strong written and verbal communication skills.

High level of discretion and confidentiality.

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools (Teams, Slack, Zoom, etc.).

Ability to adapt quickly, work independently, and handle competing priorities under pressure.

Fluent in English & Spanish

Preferred Skills

Experience in a fast-paced corporate or startup environment.

Strong problem-solving and critical-thinking abilities.

Multilingual communication skills (a plus).

Mehraav Transport, is seeking a highly organized and proactive Personal Assistant to support our team. The job will be based out of Warkworth. If you are detail-oriented, thrive in a fast-paced environment, and have excellent communication skills, we want to hear from you!

This is a full time role with a minimum of 30 - 35 hours gauranteed per week.

Key Responsibilities:

Organizing and coordinating calendars, scheduling meetings for management.

Serve as a liaison between management, staff and other stakeholders to ensure operational objectives are achieved.

Handle correspondence, emails, phone calls and responding to inquiries.

Assist the management with administrative tasks

Managing appointment schedules and coordinating travel arrangements for management as required.

Taking dictation and drafting letters and other documents on behalf of management. Assist with tracking work hours and timesheets of staff for accurate payroll processing.

Maintain confidential records and documents.

Assist with maintaining driver records, vehicle registrations, and compliance documents required by the New Zealand Transport Agency (NZTA) and other authoritie

Provide general support to the director and the management team.

Role Requirements:

A relevant Diploma in business administration or office administration or a Bachelors degree in any discipline.

A minimum of 3 years of work experience in a similar role may substitute qualifcation requirement.

Strong organizational and multitasking skills

Excellent verbal and written communication skills

Proficiency in Microsoft Office Suite (Word, Excel, Outlook)and basic IT skills would be an advantage.

Ability to work independently and handle confidential information

We are looking for a motivated and organised Personal Assistant to support our Director and management team.
You’ll handle a mix of executive support, client communication, and office administration, keeping our busy immigration and recruitment business running smoothly.

• Manage calendars, meetings, and appointments for the Director.

• Prepare letters, reports, and visa-related documentation.

• Liaise with clients, employers, and international partners.

• Maintain accurate electronic and paper records.

• Coordinate travel, meetings, and event logistics.

• Assist with HR and recruitment tasks such as posting job ads and tracking applications.

• Support company compliance with Immigration NZ and Employment NZ standards.

• At least 2 years of administrative or PA experience in a professional setting.

• Excellent written and verbal English communication.

• Strong computer skills – Microsoft Office, email, and document management.

• Great attention to detail, time management, and confidentiality.

• A relevant qualification in business or administration is an advantage.

• Full-time, permanent (minimum 30 hours per week).

• Pay rate: $29.66 – $34 per hour (negotiable with experience).

• Location: Kaiapoi.

• Employment terms meet the Employment Relations Act 2000 and Holidays Act 2003 .

• Visa Visa Limited is an Accredited Employer under the Accredited Employer Work Visa (AEWV) scheme.

Please send your CV and a short cover letter to david@visavisa.co.nz
with the subject line “Personal Assistant Application.”
Only shortlisted applicants will be contacted.

Pal and Jaitra Developments Limited is seeking a dedicated Personal Assistant who can efficiently oversee the administrative functions of the company and assist the Director.

Key Responsibilities -

1. Work closely with the Director to ensure smooth daily operations, providing administrative support, coordinating tasks, and facilitating effective team communication.
2. Assist in preparing reports, briefing notes, and service improvement recommendations to support decision-making and operational efficiency.
3. Maintain and organize confidential company files, both physical and digital, ensuring contracts, client agreements, and employee records are secure and easily accessible.
4. Attend meetings with internal staff, clients, and suppliers, taking minutes, summarizing key action points, and following up on tasks as required.
5. Schedule appointments, meetings, and site visits for the Director, staff, clients, and suppliers, ensuring optimal time management.
6. Manage incoming and outgoing communications, including emails, calls, and correspondence, ensuring all documents are accurately stored and tracked.
7. Screen phone calls, handle client and supplier inquiries professionally, and escalate issues to the Director when necessary.
8. Draft professional emails, letters, and documents, ensuring timely and accurate communication.
9. Supervise and coordinate junior staff or interns, ensuring they support office operations efficiently.
10. Serve as the primary point of contact for clients and suppliers, maintaining strong professional relationships and ensuring prompt resolution of queries.
11. Support the Director with personal tasks or errands as required, ensuring discretion and professionalism at all times.

Skills & Experience Required
At least a Diploma Level-4 in any field OR AT least 2 years of work experience
Either Work Experience or Qualification is required.
Minimum & Maximum Working Hours
Permanent and Full-time work
Minimum hours per week: 30
Maximum hours per week: 40

Additional Requirements
Must have a full and clean driver's licence.
Must pass a clean character check.
Must undergo drug and alcohol testing.
Availability on weekends and Public holidays

We are seeking a highly organised and proactive Personal Assistant to support the directors and leadership team at Goodie Goodie, a boutique New Zealand company specializing in the curation and delivery of premium, locally sourced gift boxes for individuals and corporate clients.

The ideal candidate will thrive in a dynamic, creative environment and will be responsible for delivering confidential, high-level administrative and operational support to ensure the smooth running of day-to-day business activities.

Key Responsibilities

Ø  Manage calendars, appointments, and travel arrangements for directors and senior manager

Ø  Assist with diary management and prioritisation of tasks

Ø  Prepare and coordinate internal and external communications, presentations, and reports

Ø  Organise and minute meetings, track action points, and follow up on deliverables

Ø  Maintain and update supplier, client, and product databases

Ø  Assist with procurement, order fulfilment tracking, and stock coordination

Ø  Support packaging logistics, courier scheduling, and shipment documentation

Ø  Handle correspondence with local suppliers, service providers, and business clients

Ø  Support directors in supplier onboarding, order negotiation, and pricing coordination

Ø  Respond to high-priority customer queries and assist in resolution

Ø  Coordinate timelines and resources for seasonal gift collections and promotional campaigns

Ø  Provide administrative support for the development of marketing materials and social content plans

Ø  Assist in product photography scheduling and eCommerce content updates

Ø  Perform general administrative tasks such as email handling, filing, invoicing, and petty cash management

Ø  Manage stationery and gift packaging supplies, and liaise with external vendors when required

Skills and Qualifications

Requirements:

Either a Bachelor’s degree in business administration or a related field

OR

At least 2 years of relevant work experience in an administrative or executive support role

Excellent written and verbal communication skills

Strong time management and multitasking abilities

Proficiency in MS Office Suite and Google Workspace

Familiarity with online retail or supply chain operations is a plus

A high level of professionalism, discretion, and attention to detail

• Organised with a great can do attitude?
• Part-time permanent role
• Remote working opportunity

About the Opportunity

We are looking for an exceptional Personal Assistant who is highly organised and can provide comprehensive support to a leadership team of three directors. Offering a great opportunity for remote working, you will need to be located within the greater Hamilton area. This role will be a minimum of 25 hours per week – Monday to Friday, but you will need the flexibility to increase the hours as the business needs grow. 

Key responsibilities for this role will include:

• Anticipating the needs of the leadership team to ensure smooth and efficient support
• Acting as a liaison between the directors and internal/external stakeholders, demonstrating professionalism and discretion in all interactions
• Actively managing diaries with efficient scheduling and coordination
• Organising and maintaining records, reports and sensitive information
• Managing travel itineraries and seamless coordination of flights and accommodation
• Providing ad-hoc support to ensure smooth day-to-day operations

What you will bring to the role:

You will have solid experience supporting teams or individuals within an organisation, and the ability to build strong working relationships with a variety of stakeholders. This role demands flexibility with a proactive and self-managing approach, you’ll be personable and can adapt to changing priorities.

• The ability to multitask and prioritise effectively in a dynamic environment
• A pro-active & positive approach and can work with integrity and discretion
• Exceptional organisational and time management skills
• Proficiency with the Microsoft Office Suite
• Highly developed interpersonal skills
• Excellent attention to detail and accuracy
• A can-do attitude with the ability to make things happen

If you have the proven experience, a positive attitude and great work ethic we’d love to hear from you. Send your CV to or call Amy on at Asset Recruitment.

Especializados en temas migratorios, con un equipo multicultural y enfoque profesional orientado a brindar un servicio de excelencia a nuestros clientes. Actualmente buscamos un(a) Asistente Personal para apoyar directamente al abogado principal de la firma.

Este rol es clave: buscamos a alguien altamente organizado(a), con gran capacidad de anticiparse a las necesidades de un directivo y acostumbrado(a) a trabajar en ambientes ejecutivos con cultura estadounidense.

Gestión integral de agenda y coordinación de reuniones, viajes y compromisos ejecutivos.

Redacción y gestión de correos electrónicos en inglés y español con alto nivel profesional.

Organización de archivos, documentos y reportes ejecutivos.

Coordinación de juntas: preparación de agendas, toma de minutas y seguimiento de acuerdos.

Apoyo administrativo en procesos internos y comunicación con clientes y socios estratégicos.

Manejo de información sensible y confidencial con absoluta discreción.

Inglés avanzado (oral y escrito) – indispensable.

Experiencia comprobable como Asistente Personal o Ejecutivo(a) apoyando a directivos de alto nivel (CEO, Director, Socio Principal).

Dominio completo del ecosistema Google Workspace (Gmail, Calendar, Drive, Docs, Sheets, Meet) .

Alta capacidad de organización, seguimiento y autonomía.

Experiencia en funciones administrativas y manejo de múltiples prioridades.

Sexo indistinto.

Experiencia previa en firmas legales o en temas relacionados con migración .

Conocimiento básico de procesos legales en oficinas estadounidenses.

Horario fijo: Lunes a viernes de 7:30 a.m. a 4:30 p.m. (hora de México, actualmente equivalente al horario laboral en Texas).

Nota: con el cambio de horario de invierno , la jornada se ajustará automáticamente para mantenerse alineada con el horario laboral de Texas (CST/CDT).

Estabilidad laboral en un ambiente profesional y multicultural.

Oportunidad de crecimiento y desarrollo profesional.

Acceso a TotalPass : disfruta de gimnasios, estudios y actividades de bienestar en todo México como parte de nuestros beneficios corporativos.

Are you a proactive, organised, and experienced Personal Assistant ready to hit the ground running? We’re on the lookout for a confident PA to support a dedicated mental health services provider based in Point Chevalier .

This is a full-time, office-based  role for a 3-month temporary assignment , starting immediately .

Our client is a passionate and community-focused mental health services provider, known for delivering compassionate care and support to individuals and families across the region. They need an exceptional PA who can keep things moving smoothly behind the scenes so they can focus on what matters most—people.

The Role:

As the Personal Assistant, you’ll play a key role in supporting a senior manager with day-to-day administrative and organisational tasks. You'll be the right hand that keeps things running like clockwork.

Key responsibilities:

• Calendar and email management
• Scheduling meetings and appointments
• Preparing reports, presentations, and correspondence
• Handling confidential information with care
• Coordinating travel and events
• General office admin and support tasks

What We’re Looking For:

• Proven experience as a Personal Assistant or Executive Assistant
• Excellent organisational and time management skills
• Strong communication (written and verbal)
• Tech-savvy with Microsoft Office and modern admin tools
• Discretion, professionalism, and a can-do attitude
• Able to hit the ground running in a fast-paced, purpose-driven environment

This assignment is ready to kick off immediately, so we’re looking for someone available now!

If you’re ready to bring your PA expertise to a meaningful role where your skills make a difference, we’d love to hear from you.