17 Director Assistant jobs in New Zealand

We are looking for a qualified Office Manager. This is a full-time permanent position and will consist of handling the full operations of our horticulture business.

To be considered for this position you’ll have at least a qualification at Diploma level or higher or at least two years of work experience to allow you to complete the tasks for this position. You should have excellent communication skills (both written and spoken) and be able to work independently to reach goals.  You must be able to multitask and will be able to complete work in set time frames. You will also ideally have knowledge in the running of a Horticulture company and at least 2 years of relevant horticulture/agriculture experience for the position.

You will be also expected to perform management tasks such as handling all initial communications to the company such as phone calls and emails, allocating human resource and equipment, liaising with professions and other Managers to ensure that the business operations run smoothly and to solve any issues, creating reports for work, communicating with farmers and growers, financial transactions, ordering products, HR Duties and staff management.

Key Attributes:

·   The desire to grow your knowledge and skills in the management field

·   A strong Customer Service and Management oriented focus

·   The ability to adapt, be flexible and learn quickly

·   Excellent interpersonal and communication skills

·   Enthusiastic about customer service excellence and the contribution you can make to the business

·   The ability to work independently and without supervision

·   You will need to be flexible and good at negotiations

·   Ability to use a computer and basic programs like Microsoft word and excel is also beneficial.

This is a full time Permanent position and successful applicant will be required to manage the business office and work with other Managers, staff members and third parties to ensure the successful operations of the business.

We are able to guarantee at least 30 hours per week for this role. The payrate for this role will be between $30 per hour and $35 per hour. 

Applicants for this position should have NZ residency or a valid NZ work visa

We are currently looking for a Fleet/Office  Manager Position ASAP since our current manager has resigned.

The Manager will manage the operations of Sohan Enterprises Limited, including all cleaning and office functions. The Manager will manage and lead staff to ensure the business operates efficiently, productively, profitably, and with a high level of customer satisfaction. The Manager will coordinate resources and liaise with internal and external key contacts to ensure work is completed on time and to a quality standard.

 Minimum 30Hours & Maximum 40 hours per Week & Worked on Monday to Friday 3 PM till 11 PM  

NZ 2$ 25 - NZ $ 32 per hour

Minimum 1 year of experience in the relevant field. 

Duties & Responsibilities:

·    Managing the day-to-day operations of the business;

·    Managing and scheduling workload priorities, job allocation, job flow, job scheduling, and labour allocation to ensure all sites are cleaned on time and to a high standard;

·    Co-ordinate resources (operational and human), schedules, and activities to effectively manage all jobs;

·    Holding training and meetings to update staff on new measures and procedures;

·    Setting service and procedural standards for staff to follow;

·    Conducting regular checks to see that all policies and procedures are followed, sites are cleaned and serviced as per contractual agreements. 

·    Ensure that all sites are properly locked and alarmed;

·    Meet with staff to discuss any issues that may arise;

·    Receiving and reviewing feedback from customers and following up to ensure customer satisfaction and retention;

·    Undertaking advertising;

·    Create new business opportunities through attracting new clients and or offering new services;

·    Developing marketing plans, including pricing specials and target clientele;

·    Staff management, including recruitment, orientation, training, supervision, reviewing performance, providing feedback, and preparing rosters;

·    Maintain staff records, including personal information and time and wage records, ensuring confidentiality; 

·    Maintaining financial records and accounts;

·    Prepare half-yearly forecasts and review against budget;

·    Create annual business plan;

·    Managing payroll, accounts payable and receivable, pricing and monitoring costs and expenses;

·    Review and monitor expenses;

·    Purchasing cleaning supplies and equipment;

·    Maintaining stock records and stock ordering within budget;

·    Preparing weekly or monthly invoices for customers;

·    Ensuring staff and work conducted by staff comply with relevant regulations and legislation, including Health and Safety regulations;

·    Preventing and properly reporting of all hazards and incidents;

·    Maintain customer lists and contact information;

·    Enter into contracts for services with new customers; and

·    Communicating and handling all client requests and complaints efficiently.

Location: Auckland

Automotive Retail Sales

Full time

Generous hourly rate depending on experience

Esteem Cars is a proudly 100% New Zealand owned and operated car dealership with two branches in New Lynn and Takanini. With years of experience, we’ve earned a solid reputation for being a trusted and dependable dealer, serving our communities with honesty and expertise. We specialise in quality second-hand cars.

This role requires someone who is well organised, with a high level of attention to detail, communication and interpersonal skills. You will be someone who is professional and client focused.

Responsibilities :

• Oversee the smooth and efficient day-to-day running of the office
• Act as the first point of contact for clients, visitors and staff
• Arrange travel bookings and accommodation
• Process accounts administration and finance tasks using Xero
• Manage and order office supplies and oversee office maintenance
• Champion online tools, systems, and resources to support the team
• Update, develop and maintain business systems and processes
• Provide general business administration support to the team 
• Action business functions such as purchasing, banking, process monthly invoices among other business needs.
• Participate and help drive Health & Safety initiatives and processes.

About You

• Bachelor’s degree or relevant work experience.
• Combination of qualification and experience is an advantage.
• Proven administrative expertise is essential
• Ability to work independently as well as part of a team
• Having good workplace initiative and ability to follow policies and procedures including documenting our compliance.
• Strong integrity, reliable and desire to achieve quality outcomes.
• Good time management and initiative skills.
• Good in English and Multilingual Skills.

Please include a current resume and supporting documents to your application. 

Buscamos Asistente Administrativa para Renombrado Despacho de Abogados en San Pedro Garza Garcia, Nuevo Leon.

Educación

- Licenciatura en derecho o afín. (de Preferencia)

Horarios de 9:00 am a 2:00 pm de 4:30 pm a 6:30 pm

Mehraav Transport, is seeking a highly organized and proactive Personal Assistant to support our team. The job will be based out of Warkworth. If you are detail-oriented, thrive in a fast-paced environment, and have excellent communication skills, we want to hear from you!

This is a full time role with a minimum of 30 - 35 hours gauranteed per week.

Key Responsibilities:

Organizing and coordinating calendars, scheduling meetings for management.

Serve as a liaison between management, staff and other stakeholders to ensure operational objectives are achieved.

Handle correspondence, emails, phone calls and responding to inquiries.

Assist the management with administrative tasks

Managing appointment schedules and coordinating travel arrangements for management as required.

Taking dictation and drafting letters and other documents on behalf of management. Assist with tracking work hours and timesheets of staff for accurate payroll processing.

Maintain confidential records and documents.

Assist with maintaining driver records, vehicle registrations, and compliance documents required by the New Zealand Transport Agency (NZTA) and other authoritie

Provide general support to the director and the management team.

Role Requirements:

A relevant Diploma in business administration or office administration or a Bachelors degree in any discipline.

A minimum of 3 years of work experience in a similar role may substitute qualifcation requirement.

Strong organizational and multitasking skills

Excellent verbal and written communication skills

Proficiency in Microsoft Office Suite (Word, Excel, Outlook)and basic IT skills would be an advantage.

Ability to work independently and handle confidential information

We are looking for a motivated and organised Personal Assistant to support our Director and management team.
You’ll handle a mix of executive support, client communication, and office administration, keeping our busy immigration and recruitment business running smoothly.

• Manage calendars, meetings, and appointments for the Director.

• Prepare letters, reports, and visa-related documentation.

• Liaise with clients, employers, and international partners.

• Maintain accurate electronic and paper records.

• Coordinate travel, meetings, and event logistics.

• Assist with HR and recruitment tasks such as posting job ads and tracking applications.

• Support company compliance with Immigration NZ and Employment NZ standards.

• At least 2 years of administrative or PA experience in a professional setting.

• Excellent written and verbal English communication.

• Strong computer skills – Microsoft Office, email, and document management.

• Great attention to detail, time management, and confidentiality.

• A relevant qualification in business or administration is an advantage.

• Full-time, permanent (minimum 30 hours per week).

• Pay rate: $29.66 – $34 per hour (negotiable with experience).

• Location: Kaiapoi.

• Employment terms meet the Employment Relations Act 2000 and Holidays Act 2003 .

• Visa Visa Limited is an Accredited Employer under the Accredited Employer Work Visa (AEWV) scheme.

Please send your CV and a short cover letter to david@visavisa.co.nz
with the subject line “Personal Assistant Application.”
Only shortlisted applicants will be contacted.

Pal and Jaitra Developments Limited is seeking a dedicated Personal Assistant who can efficiently oversee the administrative functions of the company and assist the Director.

Key Responsibilities -

1. Work closely with the Director to ensure smooth daily operations, providing administrative support, coordinating tasks, and facilitating effective team communication.
2. Assist in preparing reports, briefing notes, and service improvement recommendations to support decision-making and operational efficiency.
3. Maintain and organize confidential company files, both physical and digital, ensuring contracts, client agreements, and employee records are secure and easily accessible.
4. Attend meetings with internal staff, clients, and suppliers, taking minutes, summarizing key action points, and following up on tasks as required.
5. Schedule appointments, meetings, and site visits for the Director, staff, clients, and suppliers, ensuring optimal time management.
6. Manage incoming and outgoing communications, including emails, calls, and correspondence, ensuring all documents are accurately stored and tracked.
7. Screen phone calls, handle client and supplier inquiries professionally, and escalate issues to the Director when necessary.
8. Draft professional emails, letters, and documents, ensuring timely and accurate communication.
9. Supervise and coordinate junior staff or interns, ensuring they support office operations efficiently.
10. Serve as the primary point of contact for clients and suppliers, maintaining strong professional relationships and ensuring prompt resolution of queries.
11. Support the Director with personal tasks or errands as required, ensuring discretion and professionalism at all times.

Skills & Experience Required
At least a Diploma Level-4 in any field OR AT least 2 years of work experience
Either Work Experience or Qualification is required.
Minimum & Maximum Working Hours
Permanent and Full-time work
Minimum hours per week: 30
Maximum hours per week: 40

Additional Requirements
Must have a full and clean driver's licence.
Must pass a clean character check.
Must undergo drug and alcohol testing.
Availability on weekends and Public holidays

We are seeking a highly organised and proactive Personal Assistant to support the directors and leadership team at Goodie Goodie, a boutique New Zealand company specializing in the curation and delivery of premium, locally sourced gift boxes for individuals and corporate clients.

The ideal candidate will thrive in a dynamic, creative environment and will be responsible for delivering confidential, high-level administrative and operational support to ensure the smooth running of day-to-day business activities.

Key Responsibilities

Ø  Manage calendars, appointments, and travel arrangements for directors and senior manager

Ø  Assist with diary management and prioritisation of tasks

Ø  Prepare and coordinate internal and external communications, presentations, and reports

Ø  Organise and minute meetings, track action points, and follow up on deliverables

Ø  Maintain and update supplier, client, and product databases

Ø  Assist with procurement, order fulfilment tracking, and stock coordination

Ø  Support packaging logistics, courier scheduling, and shipment documentation

Ø  Handle correspondence with local suppliers, service providers, and business clients

Ø  Support directors in supplier onboarding, order negotiation, and pricing coordination

Ø  Respond to high-priority customer queries and assist in resolution

Ø  Coordinate timelines and resources for seasonal gift collections and promotional campaigns

Ø  Provide administrative support for the development of marketing materials and social content plans

Ø  Assist in product photography scheduling and eCommerce content updates

Ø  Perform general administrative tasks such as email handling, filing, invoicing, and petty cash management

Ø  Manage stationery and gift packaging supplies, and liaise with external vendors when required

Skills and Qualifications

Requirements:

Either a Bachelor’s degree in business administration or a related field

OR

At least 2 years of relevant work experience in an administrative or executive support role

Excellent written and verbal communication skills

Strong time management and multitasking abilities

Proficiency in MS Office Suite and Google Workspace

Familiarity with online retail or supply chain operations is a plus

A high level of professionalism, discretion, and attention to detail

• Organised with a great can do attitude?
• Part-time permanent role
• Remote working opportunity

About the Opportunity

We are looking for an exceptional Personal Assistant who is highly organised and can provide comprehensive support to a leadership team of three directors. Offering a great opportunity for remote working, you will need to be located within the greater Hamilton area. This role will be a minimum of 25 hours per week – Monday to Friday, but you will need the flexibility to increase the hours as the business needs grow. 

Key responsibilities for this role will include:

• Anticipating the needs of the leadership team to ensure smooth and efficient support
• Acting as a liaison between the directors and internal/external stakeholders, demonstrating professionalism and discretion in all interactions
• Actively managing diaries with efficient scheduling and coordination
• Organising and maintaining records, reports and sensitive information
• Managing travel itineraries and seamless coordination of flights and accommodation
• Providing ad-hoc support to ensure smooth day-to-day operations

What you will bring to the role:

You will have solid experience supporting teams or individuals within an organisation, and the ability to build strong working relationships with a variety of stakeholders. This role demands flexibility with a proactive and self-managing approach, you’ll be personable and can adapt to changing priorities.

• The ability to multitask and prioritise effectively in a dynamic environment
• A pro-active & positive approach and can work with integrity and discretion
• Exceptional organisational and time management skills
• Proficiency with the Microsoft Office Suite
• Highly developed interpersonal skills
• Excellent attention to detail and accuracy
• A can-do attitude with the ability to make things happen

If you have the proven experience, a positive attitude and great work ethic we’d love to hear from you. Send your CV to or call Amy on at Asset Recruitment.