3 Executive Assistant jobs in New Zealand
Executive Assistant
Job Viewed
Job Description
This globally recognised organisation, based in central Auckland is well known for providing financial and economic advisory services. Due to continued growth, they are seeking to appoint an experienced and versatile Executive Assistant to be a part of their progressive business.
About the role:
This is full time busy office based influential role, requiring absolute discretion, foresight, and a high-level coordination. This is more than a traditional EA position. You will be an essential support partner to the directors, ensuring smooth operations across their portfolio of business interests and private affairs. From calendar management and meeting preparation to liaising with key stakeholders and clients, you will manage sensitive information and play a vital role in enabling strategic focus and business efficiency.
Key responsibilities include:
- End-to-end executive support, including proactive calendar and schedule management across global time zones
- Preparing briefs, meeting notes, and follow-ups for internal and external engagements
- Managing confidential correspondence and acting as a point of contact for both business and private matters
- Coordinating travel, monitoring industry developments, and assisting with investor or client relationship tracking
- Overseeing administration related to trusts, investments, and associated entities
- Assisting with ad hoc projects to ensure smooth executive office operations
About you:
You will bring a global mindset, professional approach, and have experience supporting high-level executives, ideally within financial services, private investment, or a family office. You will be confident managing shifting priorities, thrive in a role with complexity, and have a natural ability to anticipate needs before they arise.
What you’ll need to succeed:
- Proven EAexperience supporting senior leadership
- Ideally a tertiary qualification
- Experience navigating highly confidential information and complex organisational structures
- Polished communication skills, both written and verbal
- A calm, composed, and professional demeanour under pressure
- The ability to balance flexibility with reliability, including responsiveness after hours when required
In return the company offers:
- Competitive remuneration
- Supportive team culture
- On going training and support
- Career progression and development
- Opportunity to work with influentialleaders
If this sounds like your next career move, click the APPLY button now. For more details contact Sapna / or email
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Executive Assistant
Posted 1 day ago
Job Viewed
Job Description
We are currently looking for more candidates to join our candidate pool of Executive Assistants and Personal Assistants .
About us:
We work with a range of government clients and we aim to build strong relationships with our candidates in order to find them a role that fits.
Responsibilities include:
- Excellent organisational and communication skills
- Email and diary management
- Coordinating meetings, organising events, booking travel and accommodation
- Pro-actively manage and identify priorities and risks
- Act as a key point of contact and a trusted team member supporting the wider team
- Provide high-level confidential executive support
- Preparing agendas
To be successful in the role you must:
- Have previous PA/EA experience
- Be highly organised, with the ability to manage multiple items while maintaining a high level of attention to detail
- Have the ability to act as gatekeeper and to effectively manage or escalate relevant information to senior leaders as needed
- Have a high level of integrity, professionalism, and discretion
- Be computer savvy
- Thrive in an environment that requires a high level of discretion, sensitivity, and interpersonal interaction
- Have proficient MS suite skills and excellent writing skills
What is in it for you?
Come and work with us and enjoy being looked after by a dedicated, professional consultant who cares and who will find you great assignments with good rates of pay.
If this sounds like you, APPLY NOW!
You must have the right to work in NZ and already be in the Wellington region to apply.
Executive Assistant
Posted 22 days ago
Job Viewed
Job Description
We are currently looking for more candidates to join our candidate pool of Executive Assistants and Personal Assistants .
About us:
We work with a range of government clients and we aim to build strong relationships with our candidates in order to find them a role that fits.
Responsibilities include:
- Excellent organisational and communication skills
- Email and diary management
- Coordinating meetings, organising events, booking travel and accommodation
- Pro-actively manage and identify priorities and risks
- Act as a key point of contact and a trusted team member supporting the wider team
- Provide high-level confidential executive support
- Preparing agendas
To be successful in the role you must:
- Have previous PA/EA experience
- Be highly organised, with the ability to manage multiple items while maintaining a high level of attention to detail
- Have the ability to act as gatekeeper and to effectively manage or escalate relevant information to senior leaders as needed
- Have a high level of integrity, professionalism, and discretion
- Be computer savvy
- Thrive in an environment that requires a high level of discretion, sensitivity, and interpersonal interaction
- Have proficient MS suite skills and excellent writing skills
What is in it for you?
Come and work with us and enjoy being looked after by a dedicated, professional consultant who cares and who will find you great assignments with good rates of pay.
If this sounds like you, APPLY NOW!
You must have the right to work in NZ and already be in the Wellington region to apply.
Real Estate Executive Assistant
Posted 7 days ago
Job Viewed
Job Description
As a Real Estate Executive Assistant , you will play a vital role in ensuring the smooth operation of our real estate business. You will provide high-level administrative support to senior agents, assist with client communications, manage schedules, coordinate marketing efforts, and facilitate business development activities. Your proactive approach, attention to detail, and excellent communication skills will help drive the success of our team.
Key Responsibilities:-
Administrative Support:
Manage calendars, appointments, and meetings for senior agents and management. Prepare reports, correspondence, and presentation materials. -
Client & Vendor Communications:
Serve as the primary point of contact for clients, vendors, lenders, attorneys, and other stakeholders. Handle inquiries promptly and professionally. -
Transaction Coordination:
Assist with listing and buyer presentations, open houses, and transaction management to ensure smooth closings. -
Marketing & Advertising:
Coordinate the creation and distribution of marketing materials, online listings, social media posts, signage, and promotional events. -
Business Development Support:
Assist with lead generation activities, cold calling, follow-ups, and maintaining CRM databases to nurture client relationships. -
Team Coordination:
Support new agent onboarding, training sessions, and team meetings. Help track team goals and performance metrics. -
Licensing & Compliance:
Support licensing renewals, continuing education, and ensure compliance with real estate regulations. -
Additional Duties:
Perform miscellaneous tasks as required to support the sales team and company operations.
Qualifications:
- Proven experience as a Real Estate Assistant, Executive Assistant, or in a similar role within real estate.
- Strong understanding of real estate transactions, contracts, and industry terminology.
- Excellent organizational, multitasking, and time-management skills.
- Exceptional written and verbal communication abilities.
- Proficiency in MS Office Suite, CRM software, and real estate listing platforms.
- Ability to work independently and proactively.
- Valid real estate license or willingness to obtain one (preferred but not mandatory).
What We Offer:
- Competitive salary and benefits package.
- Opportunities for professional growth and licensing support.
- A collaborative and supportive work environment.
- The chance to work with a top-tier real estate team.
Apply Now!
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