24 Executive Support jobs in New Zealand

We are looking for a qualified Personal Assistant for the Director of our company. This is a full-time permanent position and you will be required to assist our company Director to ensure that the company’s operations run smoothly.  

To be considered for this position you’ll have at least two years of work experience OR at least a Diploma level qualification to enable you to complete the tasks in this role. You should have excellent communication skills (both written and spoken) and be able to work independently to reach goals. You must be able to multitask and will be able to complete work in set time frames. You will also ideally (though not required) have knowledge in the running of a Horticulture company and will be able to attend meetings and speak to our third parties such as growers, packhouses and other parties such as council members, accountants and Work and Income. 

You will be expected to perform tasks such as communicating with staff regarding the operations of the business, assisting the Director by overseeing work and transportation schedules, being the first point of contact on behalf of the Director, answering communication, phone calls and emails on behalf of the Director, maintaining the Director’s appointment diaries and making any travelling arrangements needed. You will also be preparing company documents and reports, attending meetings on behalf of the Director and taking notes and ensuring that all company documents are well arranged and stored. You will be directly reporting to the company Director and will need to ensure that the company’s operations run smoothly.

Key Attributes:
•The desire to grow your knowledge and skills in the management field. 
•A strong business oriented focus
•The ability to adapt, be flexible and learn quickly
•Excellent interpersonal and communication skills
•Enthusiastic about customer service excellence and the contribution you can make to the business
•The ability to work independently and without supervision
•Knowledge and work experience in horticulture industry is also beneficial (though not required) for this role

•You will need to be flexible and good at negotiations. 
•Ability to use a computer and basic programs like Microsoft word and excel is also beneficial. 

This is a full time Permanent position and successful applicant will be required to assist the Director as well as manage third parties and communicate with other Managers to ensure the smooth running of the business. 

We are looking at 30 hours for this role and will offer between $28.00 per hour and $30.00 per hour for this position.

Applicants for this position should have NZ residency or a valid NZ work visa.

Kawal and Ayala, is seeking a highly organized and proactive Personal Assistant to support our team. The job will be based out of Warkworth If you are detail-oriented, thrive in a fast-paced environment, and have excellent communication skills, we want to hear from you!

This is a full time role with a minimum of 30 - 35 hours gauranteed per week.

Key Responsibilities:

Organizing and coordinating calendars, scheduling meetings for management.

Serve as a liaison between management, staff and other stakeholders to ensure operational objectives are achieved.

Handle correspondence, emails, phone calls and responding to inquiries.

Assist the management with administrative tasks Managing appointment schedules and coordinating travel arrangements for management as required.

Taking dictation and drafting letters and other documents on behalf of management. Assist with tracking work hours and timesheets of staff for accurate payroll processing.

Maintain confidential records and documents.

Provide general support to the director and the store management.

Act as a chief of staff mediating between the director and the other staff members.

Role Requirements:

A relevant Diploma in business administration or office administration or a Bachelors degree in any discipline.

Secretarial studies or experience will be a great advantage considering the nature of this job.

A minimum of 3 years of work experience in a similar role may substitute qualifcation requirement.

Strong organizational and multitasking skills Excellent verbal and written communication skills Proficiency in Microsoft Office Suite (Word, Excel, Outlook)and basic IT skills would be an advantage.

Ability to work independently and handle confidential information

Personal assistant Wanted

Excellent opportunity to join a successful and reputable Auckland-based franchise group and become a part of a great team.

We are looking for ONE permanent full-time (at least 30 hours guaranteed, workdays from Monday to Friday) personal assistant to grow with our team. This is an exciting opportunity for the right person and will allow access to a reputable and burgeoning company.

As a personal assistant, you will be responsible for coordinating appointments and meetings, managing confidential information, providing secretarial support, handling correspondence, managing inquiries, and transcribing dictations, to facilitate the smooth workflow and support the needs of the director.

Here are some key tasks typically associated with this role:

Task:

·    Coordinate appointments and meetings with clients and stakeholders, serving as a point of contact for matters relating to the company's operations.

·    Collate information, and produce high-quality reports, briefing notes, memoranda, correspondence, and other regular documents

·    Ensure the confidentiality of files and documents related to personal errands, commercial contracts, franchise and supplier agreements, etc.

·    Provide secretarial support for the company's management as needed, including attending meetings, taking accurate meeting minutes, and effectively managing appointment schedules alongside arranging for travel logistics

·    Handle incoming and outgoing correspondence, review, prepare and format emails and letters, and maintain physical and digital records for management

·    Answer and filter incoming calls and visitors, take massages and manage queries.

·    Transcribe dictations of letters and other documents from the company's management, ensuring accuracy and prompt execution.

Skills and Experience:

·    Have a bechalor's degree or above qualification, OR

·    Have at least 2 years work experience in a similar role

·    Strong communication and interpersonal skills

·    A can-do attitude

Sounds like you?  please send your CV via this platform.

Attention: Please include your visa status in your cover letter if you are not a New Zealand citizen/resident. Only shortlisted candidates will be contracted. 

Finance Lab has been around since 2017 and in that time has worked with thousands of
businesses and individuals providing mortgage and insurance products.

We seek an experienced Executive/Personal Assistant to join the practice.

Working directly with the Managers, your daily tasks include:

• Diary & Calendar Management
• Phone and Email management
• Note typing and minute taking.
• Typing of letters and other documents
• Processing invoices/payments
• Following-up on client leads
• New client creation/management and liaison
• Assistance with some marketing related tasks

About you

• Excellent verbal and written communication skills
• Good relationship management skills with the ability to influence at all levels
• Experience with providing administrative assistance to managers and teams
• Work calmly under pressure in a busy environment
• Good at prioritising conflicting priorities.
• Sound knowledge of the Microsoft office suite products

Role Overview:

The Personal Assistant at Steel Master Co.Ltd will play a critical role in ensuring the smooth operation of our management team, by providing high-level administrative, organizational and operational support to enhance productivity and efficiency.

Key Job Responsibilities:

·    Manage director ’ calendars, including scheduling meetings, appointments, and travel arrangements. 

·    Prepare, edit, and organize documents (e.g., reports, contracts, presentations, emails). 

·    Handle correspondence (phone calls, emails, mail) and act as a liaison between director and internal and external departments . 

·    Maintain filing systems (digital and physical) for easy retrieval of critical documents. 

·    Assist with project coordination, tracking deadlines, and ensuring timely follow-ups.  

·    Liaise with engineers, architects, and construction teams to relay instructions or updates. 

·    Monitor project timelines and alert director of potential delays or issues.

·    Communicate with clients, suppliers, and subcontractors to schedule deliveries, resolve queries, or coordinate site visits. 

·    Assist in preparing quotes, invoices, or tender documents under supervision. 

·    Maintain databases of key contacts (clients, vendors, regulatory bodies).

·    Assist with compliance documentation , including health and safety records, building codes. 

·    Coordinate logistics for materials, equipment, or site inspections. 

·    Support HR tasks , including onboarding new hires, arranging training for field staff).

·    Organize company events, team lunches, or client meetings. 

·    Other duties as needed in a fast-paced construction and engineering environment .

Qualifications:

·    A diploma qualification or higher in Business Administration, Construction or Science is required.

·    1-2 years experience as a personal assistant or a similar administrative role, but it is not essential if you can demonstrate your ability.

·    Advanced skills in Microsoft Office Suite.

·    Familiarity with office tools (e.g.Zoom, ChatGPT or other automation tools).

·    Excellent organizational and time management skills.

·    Ability to manage complex schedules.

·    Ability to address challenges independently.

·    Ability to handle sensitive information with confidentiality.

·    Ability to ensure accuracy in all administrative tasks.

This role provides high-level administrative, organisational, and client service support. You will be responsible for managing daily operations, coordinating client matters, and supporting compliance with New Zealand legal practice and trust account requirements. The role requires excellent communication in Mandarin, strong organisational skills, and the ability to manage multiple priorities.

Bird & Yang Law Firm is a locally owned legal practice with a strong reputation for serving clients across a wide range of legal matters. We now have an exciting opportunity for a full-time Personal Assistant to support our Mandarin-speaking Partner at our Auckland office.

Location: Auckland, New Zealand

Type: Full-time Monday to Friday, permanent

  Hours: Minimum 30 hours and Maximum 40 hours per week

Pay rate: $27-$30 per hour

Key Duties

·    Manage the Partner’s diary, schedule meetings, and coordinate appointments.

·    Maintain accurate client and matter records in the firm’s case management system.

·    Monitor deadlines and follow up on action items.

·    Assist with billing, invoicing, and expense tracking.

·    Oversee the firm’s accounting and payroll systems, ensuring compliance with statutory requirements.

·    Administer the Actionstep legal practice management and trust accounting system, ensuring compliance with the Lawyers and Conveyancers Act (Trust Account) Regulations 2008 .

·    Assist the Partner in reviewing and verifying AML and source of funds/wealth documentation.

·    Screen, prioritise, and respond to emails and phone calls in English and Mandarin.

·    Prepare monthly and quarterly trust account certification reports in accordance with the regulations.

·    Provide administrative support, including AML compliance checks, file openings/closures, preparing engagement documents, preparing document bundles, and managing client billing.

Qualifications, Skills & Experience

·    Minimum of two years’ experience as a personal assistant or secretary in a law firm (supporting a partner or senior lawyer preferred).

·    Fluent in Mandarin (reading and writing).

·    Good understanding of Chinese culture, business etiquette, and communication styles.

·    Knowledge of New Zealand AML requirements and source of funds/wealth verification, with preference for candidates able to interpret Chinese documentation.

·    Experience with Actionstep legal practice management system, particularly trust account management and reconciliation, is highly regarded.

·    Familiarity with Xero accounting and payroll systems preferred.

·    Able to communicate in English.

·    Strong attention to detail with the ability to multitask and prioritise.

·    Finance/accounting background will be considered an advantage.

Please send your CV and cover letter outlining your suitability for the role to Applications close on 10 September 2025.

An exciting opportunity is available for a proactive, organized, and versatile  Personal Assistant /Secretary to support a fast-paced individual Real Estate Agent expanding their business across Auckland.

This full-time, permanent role (minimum 30 hours per week) offers a stable and competitive wage, potential for growth and exposure to the property industry in a professional environment.

Key Responsibilities:

• Managing telephone calls, emails, inquiries, and client correspondence.
• Organising and maintaining the Agent’s diary/Calendar, scheduling appointments, property viewings schedule, and meetings.
• Handle client communications via email and phone on behalf of the agent.
• Managing filing systems and documentation for the business.
• Preparing and formatting standard documentation such as listing documents, marketing agreements etc. using provided templates under the agent’s supervision.
• Updating and maintaining CRM systems, property and client databases.
• Monitoring property databases to ensure accurate and up-to-date information.
• Assisting with preparation and coordination of open homes, marketing packs, and client presentations.
• Marketing Assistance and Coordinating advertising and marketing campaigns, social media updates, and digital marketing content to promote listings.
• Collecting, compiling, and presenting basic property market information and reports.
• Coordinating with third party service providers and stakeholders with solicitors, mortgage brokers, vendors, buyers, marketing agencies, banks etc. as required.
• Track deadlines related to property conditions, settlements, listings, and other property-related activities.
• Providing high level of secretarial and administrative support to ensure smooth Real Estate business operations.

Key Requirements:

• Minimum of NZQA Level 4 qualification in business/administration/Management , or at least one year of administrative experience .
• Knowledge of Microsoft Office, CRM systems, and digital/social media platforms preferred.
• Strong written and verbal communication skills.
• Excellent organisational and time-management skills, with attention to detail.
• Ability to work independently and handle confidential information with discretion.
• Must have the legal right to work in New Zealand.

What’s on Offer:

• Stable and competitive remuneration.
• Professional and supportive work environment.
• Hands-on exposure to the real estate industry and opportunity to develop career skills.
• One-on-one mentoring from a licensed Real Estate Agent.
• Access to modern CRM, database, and marketing tools.

If you're enthusiastic about property world and looking to grow in a challenging and professional setting, apply now to be part of this exciting opportunity.

We are currently seeking a qualified and experienced Personal Care Assistant to join our team at a small, privately-owned rest home in Auckland. As a Personal Care Assistant, you will play a crucial role in providing personalised care and support to elderly residents in our aged care home. This is a full-time position requiring a minimum commitment of 30 hours per week, and it offers an exciting opportunity to make a positive impact on the lives of our residents.

Job Duties:

• Provide compassionate and personalized care to elderly residents, ensuring their comfort and well-being at all times.

• Assist residents with daily living activities, including dressing, grooming, toileting, showering, and mealtimes.

• Help residents with their mobility and communication needs, ensuring they can maintain their independence as much as possible.

• Collaborate closely with the healthcare team, including reporting to the charge nurse and completing delegated tasks efficiently.

• Be prepared to provide assistance in emergencies or whenever additional support is required by the team.

• Attend to residents' needs promptly and effectively, making sure they receive the care they require in a timely manner.

• Maintain accurate and up-to-date records in resident healthcare files to ensure the continuity of care.

• Build meaningful and lasting relationships with our residents and their families, providing emotional support and companionship.

To thrive in this role, the successful applicant should possess the following qualities:

• A relevant qualification in healthcare (level 4 or higher) 

• At least three years of relevant work experience as a Healthcare Assistant 

• Empathetic and patient-oriented approach to caregiving, with a genuine desire to make a difference in the lives of others.

• Ability to work effectively as part of a compassionate and supportive team.

• Demonstrated reliability and a strong sense of responsibility, showing dedication to the well-being of our residents.

• Willingness to work flexible hours, including day and night shifts, as well as weekends, to accommodate the needs of our residents and the home.

• Capability to handle urgent tasks promptly and calmly, ensuring the safety and comfort of our residents.

• Excellent communication and interpersonal skills, enabling you to connect with residents, their families, and your colleagues effectively.

• Demonstrated honesty, trustworthiness, and a well-groomed appearance, reflecting our commitment to maintaining a professional and caring environment.

• Adherence to our health and safety policy to ensure a safe and secure environment for everyone.

• Maintaining a drug and alcohol-free status to ensure the well-being of our residents and uphold our values of care and responsibility.

If you are interested in becoming a part of our compassionate and dedicated team, and you meet the criteria mentioned above, we invite you to apply for this fulfilling opportunity.

Kynd Supermart Limited is Hiring: Office Manager – Full-Time Role in Cromwell (Otago)

Kynd Supermart Limited is seeking an experienced and motivated Office Manager to oversee administrative and office operations at our busy supermarket in Cromwell. If you are highly organized, detail-oriented, and skilled in office management, we’d love to hear from you!

Location:  Cromwell, Otago
Job Type:  Full-time (minimum 30 hours per week)
Wage:  $30–$32 per hour (depending on experience)
Start Date:  2 Oct 2025

As our Office Manager, you will be responsible for ensuring the smooth day-to-day functioning of our supermarket office. You will manage resources, oversee administrative processes, support store management, and ensure compliance with relevant workplace and financial standards.

• Manage daily office operations, including scheduling, rostering, and records

• Allocating human resource and 

• Oversee accounts, payroll, invoicing, and financial record-keeping

• Maintain supplier invoices, stock records, and compliance documentation

• Support supermarket management with reporting, budgeting, and planning

• Liaise with suppliers, service providers, and head office when required

• Manage the allocation of staff, workspace, and equipment

• Assign and oversee tasks to monitor staff performance; and ensure office equipment and supplies are well-maintained

• Ensure compliance with occupational health and safety standards

• Provide administrative support to store management and customer service teams

• Monitor and improve office systems and processes for efficiency

• Minimum qualification or work experience: Relevant NZ Diploma (or equivalent) or higher qualification OR at least three years of relevant work experience 

• Strong communication, leadership, and multitasking skills

• Solid understanding of office administration, accounts, and compliance systems

• Proactive, reliable, and able to work under pressure in a fast-paced environment

To submit your application, click Apply Now!