20 Junior Administrator jobs in New Zealand

An exciting opportunity for an experienced data-entry administrator with payroll exposure has arisen to join a high-performing team in Whangārei to support the Holidays Act project . This full-time contract ensures you'll be busy and hands-on for the next 2-3 months.

Key Duties:

• Provide accurate data-entry support to the Holidays Act Team
• Sort and organise paper timesheet records
• Convert paper timesheets into digital format by entering data into the system
• Refile and archive processed paper timesheets
• Assist with various ad-hoc administrative and system-support tasks

Ideal Candidate:

• Strong data entry and administrative background; payroll experience is an advantage
• Exceptional attention to detail and ability to meet deadlines
• Fast and accurate typing/data-input skills
• Able to work well both independently and in a team
• Intermediate to advanced proficiency in MS Office and capable of learning new platforms
• Proactive, reliable, with minimal supervision

Enjoy working for a busy project team with a clear focus around the Holidays Act.  You will have the opportunity to contribute to compliance working in a complex public-sector organisation while building on your payroll and administrative experience. 

We are looking for a Contract Administrator to join our team. 

As Contract Administrator your role is primarily to be responsible for the planning, management, coordination and financial control of contracts that deliver effective financial growth for the Company. You will liaise with, give direction to and develop the team and/or any sub-contractors. You will identify objectives, strategies and action plans to ensure that contracts are completed on time and within budget, that the contract's objectives are met and that everyone else is doing their job properly.

  Main Responsibilities: 

Conceptual development  Managing contract programming  Managing contract variations  Representing the client's or organisation's interests  Providing advice on the management of contracts  Carrying out risk assessment  Making sure that all the aims of the contract are met  Making sure the quality standards are met  Using IT systems to keep track of people and progress  Organising the team/s working on a contract  Recruiting specialists and sub-contractors  Monitoring sub-contractors to ensure guidelines are maintained  Overseeing the accounting, costing and billing, etc. 

Skills and Experience Required: 

Must have atleast three years of proven experience in project administration role or New Zealand diploma or higher qualification. A team member must have good communication skills and also time management skills  

Pay Rate:

Minimum - $34.00 per hour

Maximum - $38.00 per hour

Hours of Work:

Minimum - 30 hours per week

Maximum - 40 hours per week 

Employment Type:

Full time Permanent 

Please note that only selected candidates will be contacted for an interview and candidates for this position should have New Zealand citizen, permanent resident, resident or valid work visa.

Are you passionate about delivering outstanding customer service and supporting patients in a professional healthcare environment?

We’re looking for a dedicated Administration Assistant  to join a friendly, specialist medical clinic team in Epsom .

This full-time permanent role  offers a unique opportunity to rotate across four key administrative positions within the clinic. You’ll work on a rostered basis, with 41 hours per week , and your specific hours will vary depending on which role you’re covering that week.

Key Responsibilities

• Deliver exceptional customer service to all patients and visitors—both in person and over the phone—creating a warm and professional environment.
• Efficiently schedule appointments while balancing accuracy, time sensitivity, and patient needs.
• Maintain strict confidentiality, safeguarding all patient information.
• Accurately enter and update patient data to ensure smooth continuity of care.
• Handle office and financial procedures with care, supporting the clinic’s administrative and accounting operations.
• Navigate various software systems confidently to support daily administrative tasks.

About You

We’re seeking a proactive and personable team member who thrives in a fast-paced setting and is passionate about patient care.

To be successful in this role, you’ll have:

• Outstanding customer service skills and a friendly, approachable manner
• Previous experience in medical administration (preferred)
• The ability to remain calm and professional when handling difficult or unusual situations
• A clear understanding of patient confidentiality and privacy protocols
• Excellent time management and prioritisation skills
• Strong computer literacy and accurate typing abilities
• A positive attitude and a collaborative spirit

Why Join Us?
You’ll become part of a supportive, purpose-driven team where your contributions make a genuine difference in people’s lives. If you’re someone who values a role with variety, responsibility, and heart—this could be the perfect fit for you.

If this sounds like the right opportunity then please apply now with your CV to be considered.

Are you an experienced medical administrator ready to hit the ground running in a fast-paced healthcare environment? We’re looking for a Clinical Administrator  to join a dedicated team supporting the Gastroenterology Service of one of South Auckland’s largest health organisations.

This is a fantastic temporary assignment (8–10 weeks)  starting ASAP  with the possibility of extension, offering the opportunity to make a real difference in patient care — right from the heart of the admin team.

What you’ll be doing:

• Manage outpatient appointments for Gastroenterology patients
• Support the wider Gastroenterology Administration Team with key administrative tasks
• Maintain and coordinate the patient waiting list efficiently and accurately
• Liaise confidently and empathetically with patients, whaanau, and clinical teams
• Handle challenging booking conversations with care, clarity, and professionalism

Who we’re looking for:

• Minimum 2 years’ administrative experience in a healthcare setting
• Excellent customer service and interpersonal skills
• Ability to thrive in a complex, fast-changing environment
• Experience working within multi-cultural communities
• Strong IT skills — familiarity with i.PM and medical terminology a big plus!
• A proactive problem-solver who uses initiative and communicates effectively
• Empathetic and patient-focused approach

Based onsite in South Auckland , you’ll be part of a vital service making a daily impact on patient experiences and outcomes.

If you're available to start immediately and ready to bring your administrative skills to a meaningful and dynamic role please apply now to be considered.

UNICOM SECURITY LIMITED

We’ve established Unicom Solar Security CCTV with a singular vision – to empower clients whether individuals or businesses with innovative, sustainable, easy to access and reliable security solutions. To combat theft and vandalism at sites that is hard to manage and protect, we have created a robust system to address this. We believe that everyone deserves access to top-tier security and our mission is to provide peace of mind, knowing that your security needs are met with efficient and environmental responsibility.

Key Responsibilities

Install, configure, and maintain database systems to ensure optimal performance and security.

Monitor database health, troubleshoot issues, and implement solutions to minimize downtime.

Manage user access, roles, and permissions to safeguard sensitive data.

Perform regular database backups and develop disaster recovery plans to ensure business continuity.

Optimize queries, indexes, and database structures for efficiency and scalability.

Conduct regular audits to maintain data integrity, compliance, and system reliability.

Forecast future data growth and plan for capacity and system upgrades.

Collaborate with developers and IT teams to support application integration and data-driven projects.

Key Skills and Experience：

Bachelor’s degree or higher in a relevant field, or
At least 5 years of proven experience in similar role

We Offer:

· A permanent, full-time role

· Competitive salary based on experience

How to Apply:

Please submit your CV via Director apply

Applicants for this position should have NZ residence or a valid NZ work visa. Please tell us your visa status when applying for this role.

Project Administrator Wanted

Work Location : Auckland Region

Employment type : Full time (minimum 30 hours/per week, Monday to Saturday), Permanent role

Our pay : $25.00-$35.00 per hour depending on skills and experience

We are a construction company based in Auckland. We are now looking for a Project Administrator to join our supportive team. This is an exciting opportunity for the right people and will allow access into a reputable and experienced company.

Key Duties and Responsibilities:

• Assist director in developing, reviewing and negotiating the new and existing construction projects.
• Provide support in settling clients’ requirements and estimate project delivery timeline, advise on the quantity of the items used for the projects and assist in purchasing materials needed for the project, propose estimated cost based on labour, materials, equipment, and other expenses.
• Propose drafted project contract as per client’s requirements.
• Respond and deal with any inquiries and issues concerning the projects.
• Liaise with management, suppliers and clients to identify and respond to clients’ expectation.
• Oversee the projects’ progress and ensure all the work done meets the requirements and advise on the amendments of the work orders if required after discussing with site teams and the clients.
• Advise on the matters requiring attention and to senior management and implement their decisions.
• Communicate with designers and on-site employees, explain clients’ preferences and working out schedules.
• Book or reschedule specific activities based on the progress for specific projects
• Scan and archive documents and drawings of specific projects to digital files for future access.
• Visit regular and prospective client businesses to establish and act on selling opportunities.
• Take general administrative responsibilities and manage paperwork associated with projects such as preparing pre-start meeting documents to mall management before the commencement of project. 

To be successful you will need to:

• Have two years solid relevant experience, or
• Have a relevant Diploma level 5 above or bachelor degree
• Have "can-do" attitude and team Spirit
• Excellent organization and time-management skills
• Advanced Computer literacy, communication skills and administrative skills

If you are interested in this role, please send through your CV and cover letter here.

Applicants for this position should have NZ residence or a valid NZ work visa. Please tell us your visa status when applying for this role.

Production Administrator Wanted

Work Location : Waikato Region

Employment type : Full time (minimum 40 hours/per week, Monday to Saturday), Permanent role

Our pay : $25-$27 per hour depending on skills and experience

We are a boutique cat and dog food exporter based in Tuakau, near Pukekohe.We export air dried and freeze-dried product globally- recipes such as venison and salmon with blueberry and feijoa. we are not your typical pet food company.We operate a clean and tidy production site and packing site.

Key Duties and Responsibilities:

• Data Entry: Process orders using various platforms including SPS, Shopify, Xero, Google Sheets with precision and accuracy.
• Handle general administrative responsibilities, manage paperwork, and oversee logistics to support production activities.
• Maintain accurate records of incoming goods, production recipe forms, pre-operation daily hygiene checks, wash between batches, load out schedules, maintenance logs, and calibration reports.
• Record Keeping of inventory in the freezer. Liaising with supervisor to coordinate the ordering of products as needed.
• Ordering of stationery, packaging materials to ensure the production team has the necessary resources.
• Organize and maintain the tidiness of storage areas for materials, ensuring easy access and compliance with health and safety standards.
• Support the maintenance of production records, batch tracking, and product quality control to ensure all products meet our high standards

To be successful you will need to:

• Ideal candidates should have at least 2 years relevant work experience in the same field or industry, OR
• Have a relevant level 4 qualification or above (equivalent overseas qualification can be accepted)
• Have "can-do" attitude and team Spirit
• Excellent organization and time-management skills
• Advanced Computer literacy, communication skills and administrative skills

If you are interested in this role, please send through your CV and cover letter through this plateform .

Applicants for this position should have NZ residence or a valid NZ work visa. Please tell us your visa status when applying for this role.

• Applicants must pass pre-employment drug test.
• Applicants must provide a CV.
  

Position Overview:
The Office Administrator will play a vital role in ensuring the smooth operation of daily activities within the office. This position requires a detail-oriented individual with strong organisational and communication skills. The ideal candidate will be proficient in using software for managing correspondence, record keeping, and service job logging. Additionally, the role involves data entry, invoice creation, supply and materials management, and handling accounts payable and receivable.

Key Responsibilities:

• ManageDaily Operations: Oversee and coordinate day-to-day office activities to ensure efficient operations.
• Correspondence and Record Keeping: Maintain accurate records and manage correspondence through software.
• Logging Service Jobs:  Utilise software to log and track service jobs efficiently.
• Data Entry: Perform accurate data entry tasks to maintain up-to-date records.
• Creating Invoices: Generate and manage invoices for clients and services rendered.
• Purchasing Supplies and Materials: Manage the procurement of office supplies and materials to ensure availability and cost-effectiveness.
• Accounts Payable and Receivable: Handle financial transactions, manage accounts payable and receivable, and ensure timely payments.
• Microsoft Office Tools: Utilise Microsoft Office tools for various administrative tasks, including document creation, data analysis, and communication.
  
  
  
• Proficient in using office management software and Microsoft Office tools (Word, Excel, Outlook, etc.).
• Strong organisational and multitasking skills with keen attention to detail.
• Excellent communication and interpersonal skills.
• Ability to work independently and as part of a team.

An excellent opportunity has become available for an experienced Medical Administrator  to join a dedicated and supportive team in the Mental Health Sector . Based in Takapuna , this role is ideal for someone who thrives in a fast-paced environment and is passionate about making a real difference in the lives of others.

This is a temporary role starting ASAP for 3 months , with the potential to extend beyond the initial contract. Whether you're looking for full-time or part-time  work, we’d love to hear from you.

Key Responsibilities:

• Medical dictaphone typing using Winscribe
• Frontline reception – welcoming clients and visitors
• Answering and directing phone calls
• Managing email correspondence
• Formatting and dispatching letters
• General administrative support

What We’re Looking For:

• Proven experience with medical dictaphone typing
• Warm, professional, and empathetic demeanour
• Comfortable working in a frontline  role within a sensitive environment
• Flexible and adaptable with a "can-do" attitude

Don’t miss out on this chance to join a team where your work truly matters.
Apply now – you could be working as soon as next week!