12 Office Manager jobs in New Zealand

• Allocation of staff, space, and equipment in the workshop.
• Preparing rosters for workers and updating them in a timely manner.
• Monitoring and recording staff performance on a regular basis.
• Conducting staff meetings as required to ensure compliance with Occupational Health and Safety Regulations.
• Managing workshop records and accounts.
• Ensuring office equipment, including stationery and other supplies, is maintained.
• Ensuring daily work complies with company policies and procedures.
• Organizing activities such as hiring, performance reviews, payroll, training, and supervision.

• Understanding of the automotive industry is essential, as the role involves working with automotive staff and like-minded customers.
• Experience in managing workshops is preferred but not essential – detailed training will be provided to the selected candidate.
• Valid New Zealand Class 1 Driving License or an equivalent overseas license.
• Strong communication skills in English, with the ability to motivate and supervise staff.
• Proficiency in computer applications, including Microsoft Office tools.
• A good team player with a can-do attitude.
• Available to work on weekends and public holidays (when required).
• Willing to work on a rotational roster with early starts and/or late finishes depending on workload.
• Physically fit, with the ability to lift weights up to 25 kg.
• Must be able to pass a random drug test.

If this sounds like something you will enjoy and excel at, and you hold a valid work visa or are a New Zealand citizen or resident , please APPLY NOW!

Are you an organized and driven individual with a strong background in office administration? We’re looking for a proactive Office Manager  to join our growing consumers goods company

We are a well-established consumers goods business specializing in import and wholesales and retails of consumer goods like perfumes oil 

• Min 30 hours of work per week guaranteed

• Oversee day-to-day office operations and administration

• Contributing to the planning and review of office operations and setting priorities and service standards for company.

• Schedule and coordinate jobs, staff, and distributor .

• Managing company records, including project documentation, supplier invoices, client contracts, and inventory of goods ,materials and tools.

• Liaise with clients, suppliers, and internal teams.

• Ensuring compliance with occupational health and safety standards, particularly those related to construction sites and electrical work environments.

• Provide general support to management and distributor and retailers 

• Coordinating HR activities such as hiring, onboarding, staff performance reviews, payroll, training, and supervision, with a focus on operational roles in construction and electrical services.

Requirements:

• Post Graduate Diploma or Master degree in business related field 

• Excellent communication and organizational skills

• Proficiency with Microsoft Office and job management software (e.g., SimPRO, AroFlo, or similar – preferred)

• Leadeship skil must

• presentation skill 

• How to Apply:
  Send your CV and a short cover letter to

We are currently looking for an experienced Office Manager to join our team.

Company name: Z Four Limited
The l ocation of the job : Auckland
Position: Full-Time Office Manager

The minimum and maximum rate of pay or salary: $29-$35/hr. before tax

The minimum guaranteed hours of work per week: 30hrs

The maximum hours of work per week: 40hrs

About the Company :

Z Four Limited has specialised in manufacturing curtains for customers in the Auckland region since 2018. We are currently looking for an experienced Office Manager to join our team.

Tasks and Responsibilities:

·    Contribute to the planning, implementation, and review of office systems and services, setting operational priorities and performance standards aligned with business needs.

·    Allocate office resources to ensure smooth day-to-day operations.

·    Assign tasks, monitor work performance, and provide support to enhance productivity.

·    Maintain office records, financial documents, production logs, and client files to ensure accuracy and accessibility.

·    Liaise with senior managers, suppliers, and service providers to coordinate business activities and resolve any administrative issues.

·    Oversee the maintenance of office equipment and ensure adequate stock of supplies.

·    Ensure compliance with occupational health and safety (OHS) requirements and company procedures.

·    Ensure that all administrative operations comply with relevant legislation, workplace policies, and manufacturing industry standards.

·    Coordinate HR functions such as recruitment, onboarding, training, payroll, staff leave management, and performance reviews.

·    issuing invoices, arranging payment of bills and account reconciliation

The minimum qualification and work experience requirements:

·    At least a relevant NZQF Level 5 Diploma qualification OR

·    At least three years of relevant work experience

Other s kills required:

·    Strong leadership, problem-solving, and organisational skills.

·    Good understanding of workplace legislation, including OHS and employment relations.

·    Proficiency in Microsoft Office Suite and office management software.

·    Strong interpersonal and communication skills

·    Knowledge of accounting would be preferred

Are you a natural leader with strong operational and administrative capabilities? We're
looking for a proactive and detail-oriented Office Manager to oversee and drive the efficient
delivery of NZME publications in Pukekohe.

This is a hands-on role requiring strong leadership, team coordination, and communication with Franchisors to ensure seamless distribution and superior service delivery. If you have a passion for process improvement, staff development, and operational excellence, we want to hear from you! It is a full time permanent role for minimum guaranteed 30 hours of work per week.

Key Responsibilities:

Franchisor Communication and Service Coordination
 Receive and follow daily instructions from the Franchisor.
Make decisions about changes to delivery schedules, ensure approval is received for any changes, and implement them accurately.
 mmunicate proactively with the Franchisor regarding proposed changes to services.
 t as the first point of contact for any service-related questions or issues.
otify the Franchisor promptly about any unexpected delays or changes in delivery so they can manage customer concerns.
 ovide timely explanations for any delivery issues, such as missed or late deliveries.
eport any delivery complaints and service disruptions clearly and quickly.
nform the Franchisor if publications are not received on time and explain the impact on distribution.
 y be required to perform additional tasks as assigned by the employer when needed.
ddress contract-related issues proactively by suggesting solutions and keeping both the Franchisor and business owner informed.

Staff and Onsite Management
se past data to estimate staffing needs and share forecasts with the business owner.
 sure staffing levels are sufficient and align with contract requirements.

repare and manage staff rosters.
ssign daily tasks based on rosters and organize distribution runs accordingly.
isit delivery sites daily to check operations and hand over run lists to supervisors.
ake sure all route changes or updates are clearly communicated to staff.
nsure all team members have the correct and updated information to perform their jobs effectively.
 pervise daily field operations and handle reports from field supervisors.
onitor that tasks are completed on time and report any issues.
rganize backup staffing for absences, approve additional hours, and request more resources when needed.
 vertise job openings and manage recruitment through community postings, ads, and referrals.
 nduct interviews, check references, and handle new staff onboarding and compliance paperwork.
 ovide training and address any performance or conduct issues as per company policy.
 ld performance meetings and prepare related reports for management.
ollect employee feedback regularly and share insights with management.
eep staff records updated daily to support weekly payroll processing.

Operations and Administration
heck and record publication deliveries daily to ensure accuracy.
eport any damaged or missing items to the Franchisor or Owner.
aintain accurate records of paper counts, staff hours, promotions, and fuel allowances.
 epare the weekly payroll register.
versee maintenance of delivery vehicles, ensuring WOF, servicing, and safety checks are up to date.
 cord and manage packaging material provided by the Franchisor.
rack safety materials and ensure timely distribution to staff.

Health and Safety (OSH) Compliance
ake sure all staff follow health and safety guidelines, including safe driving protocols.
 gularly inspect operations to confirm use of required safety equipment.
nsure all vehicles meet legal compliance requirements.

repare and report on any accidents or safety hazards as needed.

Reporting and Continuous Improvement
ubmit daily service reports to the business owner.
repare monthly reports summarizing deliveries, staff expenses, supplies used, and complaints received.
 nitor performance and suggest improvements to increase efficiency.
eview and report on customer complaints and feedback.
uggest improvements for the overall quality of service.
aintain employee performance reports and update the business dashboard regularly.

What We’re Looking For
 M hold a diploma qualification or two years of relevant work experience.
trong leadership and staff management skills.

Skills & Attributes
xcellent attention to detail and problem-solving skills.
ighly organized with effective time and resource management.
ntermediate computer literacy (MS Word, Excel, PowerPoint).
trong communication skills and a customer service mindset.
esilient under pressure and adaptable to changing situations.

Preferred Personality Traits
rustworthy, reliable, and transparent.
nergetic, personable, and team-oriented.
mbitious and driven to exceed performance targets.

What We Offer
n autonomous and impactful leadership role.
upportive ownership and opportunities for growth.
ompetitive salary based on experience.
dynamic and fast-paced environment serving a reputable media brand.

How to Apply
Please submit your resume and a cover letter outlining your relevant experience and why you’re a great fit for this role. We look forward to hearing from passionate candidates ready to lead operational excellence!

The successful candidate must be a New Zealand Citizen/Resident or hold valid New Zealand work rights.

Skyline Mobile is your one-stop mobile accessory wholesaler, and we are seeking a highly organized and proactive Office Manager to support the smooth and efficient operation of our office. As a key member of our team, you will help maintain our reputation for excellence in the mobile accessory wholesale industry by overseeing office services, resources, and staff performance. 

The key tasks include:

• Contribute to the development, improvement, and review of company policies, standards, and procedures in relation to customer service and business operations.
• Coordinate staff recruitment, training, and performance.
• Manage payrolls, financial records, and business operation records.
• Coordinate maintenance, repair, and replacement of office equipment and supplies.
• Assign tasks and responsibilities to staff, monitor work performance, and ensure productivity and quality standards are met.
• Liaise with internal departments and external partners to coordinate office operations and resolve any issues that arise.
• Ensure compliance with occupational health and safety regulations, promoting a safe and healthy work environment.
• Manage overall office operations.

Requirements for this role include:

• Proven experience in office management, administration, or a similar leadership role. 
• Strong organizational and time-management skills with the ability to prioritize tasks effectively.
• Excellent interpersonal and communication skills, both written and verbal.
• Demonstrated ability to lead, supervise, and motivate a team.
• Solid understanding of office procedures, workplace health and safety standards, and relevant legislation.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with office management software.
• Experience with budgeting, financial record-keeping, and basic accounting practices.
• Ability to handle confidential information with discretion.
• High level of attention to detail and problem-solving abilities.
• Flexibility and adaptability in a fast-paced, dynamic work environment.
• Qualification in Business Administration, Office Management, or a related field is desirable.

If you think you are the right one, please do not hesitate to send us your CV.

Supports company operations by maintaining systems and supervising staff. The Office Manager’s primary function is to oversee the services of the office. Also to coordinate and organise the functions and resources for the work management.

Key Responsibilities:
·                Undertake all general administration and operational tasks of the office.
·                Maintains office services by organizing office operations and procedures.
·                Responsible for all the operations and routine tasks need to be done from the office.
·                Allocate the work to the staff and workflow management.
·                Management and allocations of tasks and resources for the staff.
·                Maintains office efficiency by planning and implementing office systems, equipment and procurement.
·                Designs and implements office policies by establishing standards and procedures.
·                Plan and review the work to ensure you are meeting the goals of the business.
·                Planning and setting priorities of services provided by the office.
·                To ensure staff have the equipment’s and tools they require to perform their duties.
·                Arranging all necessary items for the smooth running of work.
·                Ensure all items are fully always stocked.
·                Completes operational requirements by scheduling and assigning employees, following up on work results.
·                You are responsible for prompt and efficient maintenance of company assets.
·                Able to manage most of the company documents on the computer.
·                The office resources are used in effectively and efficiently.
·                Managing the general accounts of the office as per the requirements.
·                Maintain all the documentation at the office.
·                Filing and maintain necessary records in the office.
·                Dealing with and rectifying customer complaints.
·                Facilitate resolution of problems with the clients and issues.
·                Have a driver licence and willing to travel as per the requirement of the office.
·                In addition to managing the staff you are required to arrange the recruitment and training as and when required.
·                Provide mentoring and ongoing coaching for the staff.
·                Develop and maintain staff rosters, arrange relieving staff and keep the weekly hours of the staff under control.
·                Answer the queries for the staff related to their work, payroll and working out resolutions for any problems that arise.
·                Ensure that the staff complies with relevant codes of conduct, industry regulation and legislation, including Health and Safety requirements.
·                You need exceptional planning skills, to organise the work and reach towards the company goals.
·                Other work as directed by Director.

Position Details:
•            Location: Lower Hutt
•            Hours: Full-time, Permanent Position
•            Hours per week: 30
•            Hourly payrate: $32 per hour

Qualifications:

·         Qualifications of Diploma or higher level in business/management or work experience in commercial cleaning sector in any position for atleast 1 year.
·         Holding any bachelor degree will meet the requirements of the position.
·         Broad understanding commercial cleaning sector is an advantage.
·         Committed to providing exceptional customer service.    
·         Willingness to assist and support others as required and get on with team members.
·         Accomplish objectives effectively within time frame given and carry out administrative duties within portfolio in an efficient and timely manner.

Position: Office Manager

Company: JSNR Group Limited

Type: Full time, permanent

Location: Auckland

Position Available: 1

Minimum Working Hours: 30 hours per week

Pay & Benefits: $23.50 per hour (negotiable depending on experience/qualification)

Work Experience: 5 years work experience and bachelor’s qualification required. 

Duties and Responsibilities:

·    Contributing to the planning and review of office services, and setting priorities and office service standards to meet the needs of a busy cleaning operation

·    Allocating human resources, office space, and equipment to support cleaning teams across multiple sites

·    Assigning work to staff and monitoring their performance, including on-site cleaners

·    Managing records and accounts of the office, including scheduling, payroll inputs, invoicing, and inventory tracking for cleaning supplies

·    Liaising with clients, suppliers, and professionals to coordinate cleaning contracts and resolve service issues efficiently

·    Ensuring all office and site equipment is maintained and that cleaning supplies are stocked and available for use

·    Ensuring compliance with occupational health and safety regulations at cleaning sites

·    Ensuring all work complies with relevant government legislation, policies, and internal procedures

·    Coordinating personnel activities such as hiring cleaners and office staff, facilitating inductions and training, managing promotions and performance reviews, and supporting payroll processes

·    Supervising cleaners, ensuring they follow set schedules and deliver high standards of service at each client site

·    Visiting cleaning sites to monitor quality, provide support, and ensure staff are complying with contract requirements

·    Meeting with new and existing clients to discuss service expectations and follow up on concerns or special requests

·    Assisting with the preparation and coordination of cleaning contracts and maintaining accurate service agreements and documentation

·    Responding to urgent cleaning requests or client feedback in a timely and professional manner

·    Supporting the Director with overall business coordination and contributing to operational improvements and growth initiatives

Choice New Zealand Educational Services is a leading international
educational consulting firm headquartered in Auckland, New Zealand. The agency,
which is supported by a professional team, provides expert, impartial counsel.

Office Administrator- In the office administrator role, you will perform various day-to-day tasks in support of the organization. These tasks often include organizing and filing documents, planning and coordinating company events, communicating and implementing office policies, answering phone calls, and greeting customers and guests. This is a full-time permanent position with a minimum of 35 hrs/week paying 

What You'll Do:

• Client Support:

  Providing administrative support to consultants and clients, including preparing documents, managing client information, and assisting with inquiries. 

• Data Management:

  Maintaining accurate records of student and client data, managing databases, and assisting with reporting. 

• Supporting Academic Staff:

  Providing administrative support to academic staff, such as preparing materials for presentations, managing course information, and assisting with student communications. 

• Compliance and Reporting:

  Ensuring compliance with relevant regulations and assisting with reporting requirements.

  Essential Skills and Qualities:

  • NZ Register Level 2 or 3 qualification, or at least one year of relevant experience
  • Strong organizational and time management skills
  • Excellent communication and interpersonal skills
  • Proficiency in relevant software: Experience with Microsoft Office Suite (Word, Excel, Outlook)
  • Problem-solving and critical thinking: 
  • Attention to detail
  • Flexibility and adaptability
  • Discretion and confidentiality

  What We’re Looking For & What We Offer:

  • Minimum 2 years of relevant experience OR a relevant Diploma or higher education.

  • Ensure that day-to-day operations run smoothly- From answering phones and speaking with clients to accounting tasks, website updates, and minutes-taking,

  • Good written and verbal communication & knowledge of common computer programs and software.

  • Full-time role (minimum 35 hours/week) with remuneration between $25-$5 per hour for the right candidate.

  ---

  Office Manager- You will be responsible for a combination of administrative, operational, and potentially some human resources tasks.  This includes managing office operations, supervising staff, handling finances and ensuring smooth communication. This is a full-time permanent position with a minimum of 35 hrs/week

  What you'll do:

  •  Office Management:

    • Organizing and maintaining office systems:   This includes managing physical files, electronic databases, and potentially websites or online portals. 

    •  Managing office supplies and equipment:   Ensuring the office has adequate resources and that equipment is maintained. 

    • Coordinating meetings and events:   Scheduling, preparing materials, and potentially taking minutes. 
    • Managing facilities:   Ensuring the office space is functional and meets health and safety standards. 
    • Handling correspondence and communication:   Managing phone calls, emails, and other forms of communication. 

  • Financial Management:

    • Managing budgets and expenses:   Tracking income and expenditures, and potentially preparing financial reports.  
    • Processing invoices and payments:   Ensuring timely and accurate processing of financial transactions.  
    • Assisting with payroll:   May be involved in preparing payroll information or working with an external provider. 

  • Supervisory and HR Support:

    • Supervising administrative staff:   May involve delegating tasks, providing guidance, and conducting performance reviews.  
    • Assisting with onboarding new employees:   May involve preparing paperwork, setting up workstations, and providing orientation.  
    • Maintaining employee records:   Keeping personnel files up-to-date. 

  • Client and Student Support (if applicable):

    • Responding to student inquiries:   Providing information and support related to educational programs.  
    • Assisting with enrolment processes:   May be involved in collecting applications and processing paperwork. 

  • Other Responsibilities:

    • Liaising with vendors and service providers:   Maintaining relationships with suppliers and ensuring smooth operations.  
    • Supporting senior management:   Providing administrative support and potentially preparing reports or presentations.  
    • Ensuring compliance with relevant regulations:   This may include health and safety regulations or other industry-specific requirements.  
    • Developing and implementing office procedures:   Streamlining processes to improve efficiency and productivity.  
    • Problem-solving:   Addressing issues that arise within the office environment.

  Essential Skills and Qualities:

  • NZ Register Level 2 or 3 qualification, or at least one year of relevant experience
  • Strong organizational and time management skills
  • Excellent communication and interpersonal skills
  • Proficiency in relevant software
  • Problem-solving and critical thinking 
  • Attention to detail
  • Flexibility and adaptability
  • Discretion and confidentiality

  What We’re Looking For & What We Offer:

  • Minimum 2 years of relevant experience OR a relevant Diploma or higher education.

  • Exceptional leadership and communication skills.

  • Ability to thrive in high-pressure environments while maintaining attention to detail.

  • Strong financial acumen with a focus on profitability and budget management.

  • A proactive, hands-on leader with a passion for excellence.

  • Full-time role (minimum 35 hours/week) with remuneration between $30-$35 per hour for the right c ndidate.