14 Private Assistant jobs in New Zealand

We are looking for a qualified Personal Assistant for the Director of our company. This is a full-time permanent position and you will be required to assist our company Director to ensure that the company’s operations run smoothly.  

To be considered for this position you’ll have at least two years of work experience OR at least a Diploma level qualification to enable you to complete the tasks in this role. You should have excellent communication skills (both written and spoken) and be able to work independently to reach goals. You must be able to multitask and will be able to complete work in set time frames. You will also ideally (though not required) have knowledge in the running of a Horticulture company and will be able to attend meetings and speak to our third parties such as growers, packhouses and other parties such as council members, accountants and Work and Income. 

You will be expected to perform tasks such as communicating with staff regarding the operations of the business, assisting the Director by overseeing work and transportation schedules, being the first point of contact on behalf of the Director, answering communication, phone calls and emails on behalf of the Director, maintaining the Director’s appointment diaries and making any travelling arrangements needed. You will also be preparing company documents and reports, attending meetings on behalf of the Director and taking notes and ensuring that all company documents are well arranged and stored. You will be directly reporting to the company Director and will need to ensure that the company’s operations run smoothly.

Key Attributes:
•The desire to grow your knowledge and skills in the management field. 
•A strong business oriented focus
•The ability to adapt, be flexible and learn quickly
•Excellent interpersonal and communication skills
•Enthusiastic about customer service excellence and the contribution you can make to the business
•The ability to work independently and without supervision
•Knowledge and work experience in horticulture industry is also beneficial (though not required) for this role

•You will need to be flexible and good at negotiations. 
•Ability to use a computer and basic programs like Microsoft word and excel is also beneficial. 

This is a full time Permanent position and successful applicant will be required to assist the Director as well as manage third parties and communicate with other Managers to ensure the smooth running of the business. 

We are looking at 30 hours for this role and will offer between $28.00 per hour and $30.00 per hour for this position.

Applicants for this position should have NZ residency or a valid NZ work visa.

Kawal and Ayala, is seeking a highly organized and proactive Personal Assistant to support our team. The job will be based out of Warkworth If you are detail-oriented, thrive in a fast-paced environment, and have excellent communication skills, we want to hear from you!

This is a full time role with a minimum of 30 - 35 hours gauranteed per week.

Key Responsibilities:

Organizing and coordinating calendars, scheduling meetings for management.

Serve as a liaison between management, staff and other stakeholders to ensure operational objectives are achieved.

Handle correspondence, emails, phone calls and responding to inquiries.

Assist the management with administrative tasks Managing appointment schedules and coordinating travel arrangements for management as required.

Taking dictation and drafting letters and other documents on behalf of management. Assist with tracking work hours and timesheets of staff for accurate payroll processing.

Maintain confidential records and documents.

Provide general support to the director and the store management.

Act as a chief of staff mediating between the director and the other staff members.

Role Requirements:

A relevant Diploma in business administration or office administration or a Bachelors degree in any discipline.

Secretarial studies or experience will be a great advantage considering the nature of this job.

A minimum of 3 years of work experience in a similar role may substitute qualifcation requirement.

Strong organizational and multitasking skills Excellent verbal and written communication skills Proficiency in Microsoft Office Suite (Word, Excel, Outlook)and basic IT skills would be an advantage.

Ability to work independently and handle confidential information

Personal assistant Wanted

Excellent opportunity to join a successful and reputable Auckland-based franchise group and become a part of a great team.

We are looking for ONE permanent full-time (at least 30 hours guaranteed, workdays from Monday to Friday) personal assistant to grow with our team. This is an exciting opportunity for the right person and will allow access to a reputable and burgeoning company.

As a personal assistant, you will be responsible for coordinating appointments and meetings, managing confidential information, providing secretarial support, handling correspondence, managing inquiries, and transcribing dictations, to facilitate the smooth workflow and support the needs of the director.

Here are some key tasks typically associated with this role:

Task:

·    Coordinate appointments and meetings with clients and stakeholders, serving as a point of contact for matters relating to the company's operations.

·    Collate information, and produce high-quality reports, briefing notes, memoranda, correspondence, and other regular documents

·    Ensure the confidentiality of files and documents related to personal errands, commercial contracts, franchise and supplier agreements, etc.

·    Provide secretarial support for the company's management as needed, including attending meetings, taking accurate meeting minutes, and effectively managing appointment schedules alongside arranging for travel logistics

·    Handle incoming and outgoing correspondence, review, prepare and format emails and letters, and maintain physical and digital records for management

·    Answer and filter incoming calls and visitors, take massages and manage queries.

·    Transcribe dictations of letters and other documents from the company's management, ensuring accuracy and prompt execution.

Skills and Experience:

·    Have a bechalor's degree or above qualification, OR

·    Have at least 2 years work experience in a similar role

·    Strong communication and interpersonal skills

·    A can-do attitude

Sounds like you?  please send your CV via this platform.

Attention: Please include your visa status in your cover letter if you are not a New Zealand citizen/resident. Only shortlisted candidates will be contracted. 

Finance Lab has been around since 2017 and in that time has worked with thousands of
businesses and individuals providing mortgage and insurance products.

We seek an experienced Executive/Personal Assistant to join the practice.

Working directly with the Managers, your daily tasks include:

• Diary & Calendar Management
• Phone and Email management
• Note typing and minute taking.
• Typing of letters and other documents
• Processing invoices/payments
• Following-up on client leads
• New client creation/management and liaison
• Assistance with some marketing related tasks

About you

• Excellent verbal and written communication skills
• Good relationship management skills with the ability to influence at all levels
• Experience with providing administrative assistance to managers and teams
• Work calmly under pressure in a busy environment
• Good at prioritising conflicting priorities.
• Sound knowledge of the Microsoft office suite products

Role Overview:

The Personal Assistant at Steel Master Co.Ltd will play a critical role in ensuring the smooth operation of our management team, by providing high-level administrative, organizational and operational support to enhance productivity and efficiency.

Key Job Responsibilities:

·    Manage director ’ calendars, including scheduling meetings, appointments, and travel arrangements. 

·    Prepare, edit, and organize documents (e.g., reports, contracts, presentations, emails). 

·    Handle correspondence (phone calls, emails, mail) and act as a liaison between director and internal and external departments . 

·    Maintain filing systems (digital and physical) for easy retrieval of critical documents. 

·    Assist with project coordination, tracking deadlines, and ensuring timely follow-ups.  

·    Liaise with engineers, architects, and construction teams to relay instructions or updates. 

·    Monitor project timelines and alert director of potential delays or issues.

·    Communicate with clients, suppliers, and subcontractors to schedule deliveries, resolve queries, or coordinate site visits. 

·    Assist in preparing quotes, invoices, or tender documents under supervision. 

·    Maintain databases of key contacts (clients, vendors, regulatory bodies).

·    Assist with compliance documentation , including health and safety records, building codes. 

·    Coordinate logistics for materials, equipment, or site inspections. 

·    Support HR tasks , including onboarding new hires, arranging training for field staff).

·    Organize company events, team lunches, or client meetings. 

·    Other duties as needed in a fast-paced construction and engineering environment .

Qualifications:

·    A diploma qualification or higher in Business Administration, Construction or Science is required.

·    1-2 years experience as a personal assistant or a similar administrative role, but it is not essential if you can demonstrate your ability.

·    Advanced skills in Microsoft Office Suite.

·    Familiarity with office tools (e.g.Zoom, ChatGPT or other automation tools).

·    Excellent organizational and time management skills.

·    Ability to manage complex schedules.

·    Ability to address challenges independently.

·    Ability to handle sensitive information with confidentiality.

·    Ability to ensure accuracy in all administrative tasks.

Pure Life Foods Limited , is seeking a highly organized and proactive Personal Assistant to support our team. If you are detail-oriented, thrive in a fast-paced environment, and have excellent communication skills, we want to hear from you!

Key Responsibilities:

Organizing and coordinating calendars, scheduling meetings for management.

Serve as a liaison between management, staff and other stakeholders to ensure operational objectives are achieved.

Handle correspondence, emails, phone calls and responding to inquiries.

Assist the management with administrative tasks 

Managing appointment schedules and coordinating travel arrangements for management as required.

Taking dictation and drafting letters and other official correspondence on behalf of management.

Assist with tracking work hours and timesheets of workers for accurate payroll processing.

Maintain confidential records and documentation using both digital and physical filing systems. 

Provide general support to senior management.

Role Requirements:

A Diploma or higher qualification in Business Administration or Office Administration or Executive Assistance, or a related field or Bachelors degree in any discipline. 

A minimum of 3 years of work experience in a similar role may substitute qualifcation requirement.
Strong organizational and multitasking skills
Excellent verbal and written communication skills
Proficiency in Microsoft Office Suite (Word, Excel, Outlook)and basic IT skills would be an advantage. 
Ability to work independently and handle confidential information

Why Join Us?

Competitive pay rate between $30 to $33 per hour.

Full-time position (30 hours per week)
Supportive and professional work environment
Career growth opportunities

To Apply: Send your CV and cover letter.