2 Data Entry jobs in New Zealand

• Christchurch– Christchurch Health Campus - Cardiology Department
• Permanentpart time 28 hours per week Monday to Friday

Health New Zealand | Te Whatu Ora is firmly grounded in theprinciples of Te Tiriti o Waitangi and is committed to building a health systemthat serves all New Zealanders.

About the Role:

We are seeking an organized and detail-orientedAdministrator to join our team in the Cardiology Department at Christchurch Health Campus. In this role, you will beresponsible for transcription duties and ensuring that all patient bookings,including outpatient and inpatient admissions, are handled according to WaitahaCanterbury and Ministry of Health standards. You will work under the guidanceof the Team Leader, Service Manager, and Clinical Director/Triaging Clinicianto ensure patients receive the care they need in a timely manner, adhering tothe appropriate guidelines.

As part of the Administration and Clerical Pay Equity Claim settlement this role has beenmapped to National Band 4/Profile 4A

For further information about the administration and clerical pay equity settlement please followthe link below:

• Maintaina genuine focus on providing excellent customer service to patients,clinicians, and others accessing our services.
• Ensurepatient confidentiality and privacy are always respected.
• Undertakefront-of-house duties with a high standard of customer service.
• Regularlycheck and update patient demographics in the Patient Management System (SIPICS).
• Referunwell or infirm patients to nursing staff immediately.

Patient Management System (SI PICS) and ClinicalSystem Processes:

• Followbusiness rules as outlined in Waitaha Canterbury Elective ServicesGuidelines (Orange Book V3).
• Bookpatients based on priority, managing ‘greatest need, longest wait,’ andensuring compliance with Planned Care (MoH) requirements.
• Ensureall data entry is accurate and timely.
• Provideclear, concise, and timely booking information to patients.
• Seekclinical direction when needed, particularly regarding re-categorisationqueries from the referrer.
• Takepre-booking requirements into account, such as the timing of diagnostictests.

Clinic and Inpatient Booking:

• Makeclinic bookings according to the clinic template and maintain high clinicutilisation.
• Minimizecancellations by working within the six-week booking horizon.
• Manageinpatient bookings and surgical list utilisation in coordination withsurgeons and service managers.
• Followa standardised process for managing cancellations and waitlists.
• Alignsurgical waitlists with the SI PICS waitlists and ensure they reflect the‘greatest need/longest wait’ policy.
• Filterwaitlists based on service requirements, checking with clinical andservice management if unsure.

Transcription Duties:

• Completedictated letters within set timeframes (usually 3-5 days).
• Ensureall written work is accurate and professionally presented.
• Processand distribute all letters and outgoing correspondence within 24 hours ofclinician sign-off.

About you

• Strongcustomer service skills with a focus on people and patient care.
• Technicallyadept with experience in data systems and the ability to quickly pick upnew applications.
• Excellentorganizational, time management, and problem-solving skills.
• Highattention to detail and accuracy.
• Abilityto meet deadlines and work independently.
• Provenability to manage and coordinate multiple tasks.
• Teamplayer with a collaborative attitude.
• Intermediateto advanced proficiency in Microsoft Word, Outlook, and Excel.
• Excellentkeyboard skills (50-70 words per minute).
• Highlevel of written and verbal communication skills.
• Demonstratedproactive and perceptive approach in an administrative role.

Desired Skills & Experience:

• Broadadministrative experience in a healthcare-related field.
• Awarenessand understanding of cultural diversity.
• Knowledgeof medical terminology.
• Familiaritywith the public hospital system, including the Patient Management System(SI PICS).

As part of our recruitment process, we may use informalassessments to evaluate key skills like accuracy, attention to detail, andefficiency. These are not formal tests and are used solely to support internal decision-making.

Assessment results are considered alongside your application and interview. We’re committed to a fair and inclusive process and welcome feedback at any stage.

Working at HealthNew Zealand

Health New Zealand | Te Whatu Orais dedicated to ensuring excellent healthcare for the people of New Zealand. Weembrace a workforce that is diverse and inclusive so that we are betterpositioned to understand and service our community. We welcome applications from ourdiverse Māori, Pacific, disabled, and rainbow communities.

How to Apply

To apply please click “apply now .” All applications must besubmitted through our online careers’ portal. If you have any questionsabout the role, please contact Kerri McCarthy

We will review applications asreceived and may proceed with the recruitment process, before the closing dateof this advert.