5 Office Administration jobs in New Zealand

We are looking for an Office Administrator for a permanent opportunity based in Wellington CBD.

Responsibilities:

• Provide administrative support to the team and director(s) to an exceptional standard
• Calendar management and scheduling (proactive from inbox)
• Manage schedules, appointments, and travel arrangements
• Management and filing of the director's, 'hello' and accounts inbox and outbox
• Onboard client and  Opening client files
•  Assist in preparing legal documents and correspondence
• Manage the day-to-day administrative tasks of the office
• First point of contact for clients and visitors to the firm and by telephone;
• Professionally meeting and greeting visitors;
• Answering incoming calls with professionalism, accuracy, and a friendly disposition, directing calls taking messages and forwarding those messages by email as appropriate.

What will you bring:

• Previous experience in office administration, personal assistant or a related field
• Excellent organisation and ability to move quickly between tasks
• Strong attention to detail and Proficiency in Microsoft Office Suite
• Strong communication and interpersonal skills
• Ability to work independently and in a team
• Knowledge of the legal industry is a plus but not required
• Have worked with an office management system and accounts system
• Exceptional organisational and time management skills
• Strong written and verbal communication skills
• Ability to learn new computer systems and processes quickly and accurately
• Ability to handle sensitive information with the utmost confidentiality and discretion
• Shows initiative and Professional demeanour with a positive attitude.

What is in it for you? 

Come and work with Alpha and enjoy being looked after by a dedicated, professional consultant that cares and who will find you great assignments with good rates of pay.

If this sounds like you, APPLY NOW! 

You must have the right to work in NZ and already be in the Wellington region to apply.

20 hours per week

Situated on the banks of the mighty Waikato River just 10 minutes north of Hamilton, the Ngaruawahia Golf Club is regarded as one of the best in the region.  One of the largest clubs in Waikato, they have three men's and three ladies Championship Pennant teams.  

This newly created position offers variety, flexibility, and the opportunity to work with a great team of colleagues, members, sponsors and board members.  Responsibilities will include:

• Membership management including applications, renewals enquiries and overdue member payments
• Processing all debtor and creditor invoices and payments
• Bank and POS (point of sale) reconciliations
• Maintaining the fixed asset register
• Preparation of monthly and annual reports
• Completion of monthly GST returns
• Assisting with staff schedules
• Processing payroll data
• General administration and support for club members

The successful candidate will impress us with their interpersonal and communication skills.  Offering solid experience in all things administration and accounts, you will enjoy a varied role where, as part of a small team, you are comfortable working broadly in the organisation.  Previous experience with Xero is an advantage, as is a desire to learn new systems like DotGolf. Your ability to provide a responsive and friendly environment for the members is important.

While there is flexibility with the hours, working at least four hours every Monday is a requirement.  The remaining hours can be worked across any other days, and once trained, there is the opportunity for some hours to be worked from home.

If you consider yourself a highly competent, organised person who enjoys interacting with a wide audience, we would like to hear from you now. 

Apply now, or for further information please contact Judy Davison,  

Full time-Permanent (40 hrs. a week)
Office & Administration
Annual Salary $65,000 -$70,000 (depending on experience)

We are on the lookout for a dynamic and proactive Secretary/Office Administrator to join our operation team based in East Tamaki, Auckland. If you are a detail-oriented professional with outstanding communication skills and a knack for juggling multiple tasks with ease, we want to hear from you!

Job Qualification:

The ideal candidate must hold  Diploma or preferably higher qualification or possess a minimum of three years experience in a secretarial or administrative role . Candidate preferrably has  proven experience in the Automotive or Tyre industry. This role requires liaising with industry professionals, so communication and organizational skills are essential. 

Working hours will be Monday to Friday, between 7:00am – 5:00 pm.

Task Included

• liaising between departments on matters relating to the organisation's operations
• Assisting with all aspects of administrative management, directory maintenance,logistics,equipment inventory and storage
• researching and preparing reports, briefing notes, memoranda, correspondence and other   routine documents
• maintaining confidential files and documents
• maintaining appointment diaries and making travel arrangements
• processing incoming and outgoing mail, filing correspondence and maintaining records
• answering telephone calls and responding to inquiries and redirecting callers
• taking and transcribing dictation of letters and other documents
• may implement management decisions and maintain records of meetings
• Recording and tracking vehicle mileage, servicing schedules and registration renewals.

Skills and Experience

• Proficiency in office software
• High level of verbal and written communication.
• Good documentation skills.
• Strong time management skills.
• Strong attention to detail skills. 
• Experience in Automotive or Tyre Industry preferred
• Experience in fleet management software and tool such as Eroad preferred
• Previous experience in planning and fleet management preferred.

Carter’s Tyre Service Limited was established over 35 years ago and we’ve since grown to become the best specialist tyre business in the country with over 45 stores nationwide. We regularly outperform the big brand names by offering great value and excellent service to the public – and world-leading innovation on comprehensive tyre management solutions for small to large scale fleets, OTR and agribusiness.

If you are interested, we want to hear from you!